Job Description

Job number

PRS00503

Faculties

President's Team

Departments

Human Resources Division

Salary or Salary range

34,487 - 36,434 per annum

Location/campus

White City Campus - Hybrid

Contract type work pattern

Full time - Fixed term

Posting End Date

1 Oct 2025

About the role

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Are you an organised, detail-oriented professional with a passion for people and processes? We're looking for a proactive Recruitment Administrator to support our busy recruitment team.



The Recruitment Hub delivers recruitment services to Imperial College across all job families. You will play a pivotal role in the Recruitment Hub by providing administrative support to Recruitment Coordinators to deliver a timely service to our stakeholders.

What you would be doing

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You will provide administrative support to Recruitment Coordinators. In this fast paced and detail orientated role, you will be responsible for ensuring high quality, timely delivery of contract issuance and creation of employee records. Some of the duties you will be undertaking will be:




Draft and issue contracts of employment across all job families within service level agreements. Ensure 100% accuracy of information within contracts of employment. Setup employee records on the HR database, ensuring accuracy of data to include salary, right to work and contractual information. Produce clear and concise information to successful candidates to aid the onboarding process. Issue conditional offers of employment ahead of pre-employment checks being completed. Answer incoming calls to the Recruitment Hub, answer queries or triage accordingly.

What we are looking for

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Ability to produce a high volume of work. Detail orientated ensuring high quality output. Able to adapt to changing priorities to deliver against Service Level Agreements. Put the customer at the heart of everything you do, aim to exceed expectations.

What we can offer you

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The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity. Benefit from a sector-leading salary and remuneration package (including 41 days' annual leave and generous pension schemes). Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme. Interest-free season ticket loan schemes for travel. Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further information

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This is a full-time, fixed-term post until 31 October 2026.



For any queries regarding the role please contact: Rebeka Khanum (r.khanum@imperial.ac.uk) or Daisy Alasya-Wade (d.alasya-wade@imperial.ac.uk).

Available documents

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Attached documents are available under links. Clicking a document link will initialize its download.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.



If you encounter any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. We're here to help.


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About Imperial

Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.



Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world's toughest challenges. Whatever your role, your contribution will have a lasting impact.



As a member of our vibrant community of 22,000 students and 8,000 staff, you'll collaborate with passionate minds across nine London campuses and a global network.



This is your chance to help shape the future. We hope you'll join us at Imperial College London.


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Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.



Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.