Job Description

Job Category: Clerical/Administrative
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Position Details
Campus Services
Location: University of Birmingham, Edgbaston, Birmingham UK
Full time starting salary is normally in the range 27,166 to 28,768, with potential progression once in post to 32,145
Grade: 4
Full Time, Fixed Term contract up to August 2026
Closing date: 21st July 2025
Our offer to you
People are at the heart of what we are and do.
The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.
We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.
We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.
Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.
The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.
Find out more about the
Background
Campus Services (CS) employs over 900 staff with a turnover exceeding 65m in the last financial year. CS plays a key role in the quality of the student, staff, and visitor experience, providing services across diverse areas such as the University's sporting facilities, food and beverage, cleaning, conferencing, hotel operations, day nurseries, Portering, post, branded and own-brand retail outlets, visitor services and attractions (e.g., Winterbourne House & Gardens), student housing, transport, waste disposal and recycling. CS is a highly commercial organisation operating within the University context and has an ambitious strategic agenda, in terms of growing our service profile across both our Birmingham and Dubai campuses.
Worklink is the University of Birmingham's on campus student casual work recruitment service, dedicated to helping students find flexible work on campus while they study. Our service enables students to earn money while they study, develop new skills through working in University roles and boosting their employability. We support University managers with our recruitment expertise to help them to find the best student candidates for their vacancies.
Role Summary
The purpose of this role is to support Worklink in developing and maintaining a student casual work service, working to place students across a range of University departments and roles on campus and provide end-to-end administration support for student casual workers.
The post holder will contribute to end-to-end service administration support within the Worklink Team. You will ensure that advice and guidance provided are professional and customer focused at all times within our agreed service standards. The role will involve liaising with a range of University stakeholders, usually being the first point of contact for customers so a professional and customer service focused outlook is required.
The end-to-end process consists of two main areas: recruitment and onboarding, with the work being split into separate sections of the team. While the post holder will primarily work within the onboarding section, there will be occasions where they will need to take on responsibilities typically handled by the recruitment section.
Main Duties

• Conduct data entry onboarding tasks including processing casual assignments on the system, ending assignments, conducting DBS checks.
• Managing recruitment campaigns including advertising jobs, shortlisting, issuing casual work offers and liaising with hiring managers to support them through the recruitment process when required for the job role.
• Responding to queries in-person as well as via the Worklink Portal and telephone and escalating where appropriate.
• Working collaboratively with the Worklink team to ensure recruitment and payroll deadlines are met.
• Ensuring full compliance with employment legislation (Right to Work checks, working hours, assignment duration) and internal University policies.
• Liaising with stakeholders including hiring managers, HR, Payroll and the IT Service Desk.
• Attending events to promote the Worklink service to students.
• Contributing to regular team meetings, one-to-ones and performance reviews ensuring that own skills are aligned to team, department, and University requirements.
• Providing support and cover for other Worklink team members during demanding workloads and absence as part of own personal development.
• Ensuring own activity meets agreed SLAs, milestones and KPIs.

Required Knowledge, Skills, Qualifications, Experience

• Experience of working in a recruitment role.
• A strong customer service focus and proactive approach to resolving queries.
• Excellent communication skills and ability to adapt to a diverse range of customers.
• Ability to work independently and manage own workload, including reacting to ever changing priorities within a fast-paced environment.
• Excellent IT Skills including Microsoft Office, and ability to learn new software and processes.
• Resilience when working under pressure.
• Excellent attention to detail.
• GCSEs to a minimum of grade C/4 in English and Mathematics grade C minimum (or equivalent level 2 qualification).
• Able and willing to work flexibly. Normal office hours are between 8:30am and 5pm Monday to Friday, however some evening work will be required during peak periods. Additionally, the post holder is expected to work on weekends when events occasionally take place.

Dimensions
You will not be required to line manage anyone in this role or manage a budget.
Planning and Organising
You will be required to manage and prioritise a varied workload to deliver within required time frames. There is also a need to maintain an awareness of activity across the department and wider University as appropriate.
Problem Solving and decision making
You will be working under the direction of a senior manager, but with the autonomy to deliver the outputs required. You will be working within the framework of existing policies, processes and procedures for the department. You will take day to day decisions on what advice to give and for responding to and resolving queries.
Internal and External relationships
This role will be liaising with internal colleagues and stakeholders, and external stakeholders as well with an expectation on maintaining good working relationships with all.
Informal enquiries to Adam Chambers, email:
View our staff values and behaviours
We believe there is no such thing as a 'typical' member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas, innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN, Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability, which is a key part of our strategy. You can find out more about our work to create a fairer university for everyone .