Job Description

Job Title: Resourcer / Admin Assistant

Location:

Swansea Office

Company:

TIFA Life - www.tifa-life.com

Reports to:

Managing Director

Hours:

Full-time or Part-time (Minimum 25 hours/week)

Salary:

Competitive, dependent on experience

About TIFA Life

TIFA Life provides high-quality accommodation and tailored support services to care leavers, young people aged 16+, and unaccompanied asylum-seeking children (UASC) across Wales. We are also home to TIFA Recruits, a dedicated staffing division supplying skilled, compliant health and social care professionals to the sector.

We are a growing business focused on excellence, reliability, and making a real difference in the lives of the young people and clients we support.

Role Overview

We are seeking a proactive, highly organised Resourcer / Admin Assistant to support recruitment and operations across both TIFA Life and TIFA Recruits. Based in our Swansea office, you will lead on staff onboarding, maintain property and compliance records, and provide day-to-day admin support to the Managing Director -- including involvement in property sourcing.

This is a varied role with lots of opportunity for growth as the company expands.

Key Responsibilities

Staff Onboarding & Recruitment (TIFA Life & TIFA Recruits)

Manage onboarding for new staff: document collection (ID, Right to Work, DBS, references, training certificates) Schedule and confirm interviews and inductions Maintain up-to-date staff compliance logs Assist with posting job adverts and responding to applicants Liaise with agencies, candidates, and internal managers

Office & Admin Support

Maintain all property compliance records (e.g., gas safety, fire alarms, landlord registration) Track certificate renewal dates and alert managers in advance Support with staff rotas, payroll inputs, and shift planning Maintain document trackers, spreadsheets, and shared folders Organise digital and hard copy filing systems General office administration including printing, filing, scanning, call handling, and coordination

Property Sourcing Support (Optional / Developmental)

Research and log suitable properties for supported accommodation use Contact agents and schedule viewings Maintain a list of available or upcoming properties Support the property manager in due diligence paperwork and reports

Required Skills & Experience

Previous experience in recruitment, HR, or admin role Excellent organisational and time management skills Strong attention to detail and ability to follow up tasks without reminders Confident with Microsoft Excel, Word, and basic digital filing systems Good written and verbal communication A team player, able to work with managers and frontline staff in a fast-paced environment Discretion and professionalism when handling sensitive information

Desirable (Not Essential)

Experience with staff compliance (DBS checks, Right to Work, training) Experience working in health, social care, or housing Familiarity with local property rental platforms or lettings processes Full UK driving licence (useful for potential property visits)

What We Offer

Office-based role with a close-knit, supportive team Structured progression opportunities as the company expands Training and development in compliance, recruitment, and property A meaningful role in a growing organisation making a real impact

To Apply

Please email your CV and a short cover note to michael@tifa-life.com. Applications are reviewed on a rolling basis.

Job Types: Full-time, Part-time

Pay: 24,420.00-26,500.00 per year

Benefits:

Flexitime
Work Location: In person