Job Description

Overview

We're looking for a proactive and organised

Rota Administrator

to support our team with the smooth scheduling and coordination of staff across multiple sites.
This position is offered as a

job share

, with two administrators working on a weekly rotation (3-4 days each) to ensure full coverage and continuity.

Working hours:

7am to 7pm.

This role is ideal for someone with excellent attention to detail, strong communication skills, and the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities

Manage and maintain staff rotas, ensuring adequate cover across all shifts (Monday-Sunday). Liaise with team members to confirm availability and book shifts in line with service needs. Coordinate last-minute changes, sickness cover, and shift swaps efficiently. Support recruitment activity by assisting with onboarding and shift scheduling for new starters. Provide occasional support to the Logistics team to ensure all sites and set-ups have the resources, equipment, and information they need to operate smoothly. Liaise with the Service Department to coordinate activities, share updates, and maintain clear communication across teams. Communicate clearly with internal teams and external stakeholders regarding rota updates or changes. Maintain accurate and up-to-date records of hours worked and shift allocations. Collaborate effectively with your job-share counterpart to ensure seamless handovers and consistent service. Contribute to process improvements to ensure effective rota management and workforce planning.

Requirements

Previous experience in rota administration, scheduling, or workforce planning. Strong organisational and time-management skills with excellent attention to detail. Confident communicator, able to liaise effectively with staff at all levels. Proficient in using scheduling systems and Microsoft Office. Ability to work both independently and collaboratively in a hybrid environment. Must be able to work weekends.
Job Types: Full-time, Permanent

Pay: 25,000.00 per year

Benefits:

Work from home
Work Location: Hybrid remote in Bristol BS37 5QX