Job Description

Shore Medical are a GP Super Partnership of six practices, offering excellent care and a broad range of primary care services to patients across Poole and West Bournemouth. See for yourself at www.shoremedical.co.uk

We are situated in beautiful Dorset with prestigious Blue Flag beaches of Bournemouth and Sandbanks, the Jurassic coastline, a wealth of attractions, countryside to visit, award winning and family friendly restaurants plus excellent transport links and local schools.

Job summary

We are seeking a highly organized and detail-oriented

Recruitment/HR Administrator

to support our HR team in delivering an efficient recruitment process and supporting the HR team with any HR administrative tasks as necessary. The successful candidate will be responsible for providing administrative support throughout the recruitment lifecycle, ensuring a seamless experience for both candidates and hiring managers.

Main responsibilities are:

Organize, compile, update company personnel records and documentation using our shared folder and HR management system - Practice Index Manage and update HR databases with varying information such as new hires, leavers, terminations, sick leave, warnings, holidays etc. Post job advertisements on internal and external job boards and social media platforms such as Indeed, Wessex LMC's, NHS Jobs. Conduct initial screening of applications as required and send shortlisted candidates to recruiting manager Schedule interviews and coordinate logistics with candidates and hiring managers. Draft and send offer letters and other employment documentation such as contracts of employment via e-sign Carry out start to end onboarding tasks for successful candidates, including reference checks and background screening/ID checks/DBS Provide feedback to unsuccessful candidates via the necessary platform - email or by phone Assist in organizing and managing new starters Induction, on-boarding, and training programs Liaise with recruitment agencies and external vendors. Maintain and update recruitment databases and reports including filing and archiving Ensure compliance with data protection and employment legislation. Assist in organizing recruitment events, career fairs, and open days Deal with sensitive and confidential issues whether via telephone, email or a visitor to the office in a professional, efficient and friendly manner Provide administrative and coordination support within the Department as required such as changes to contracts and flexible working requests Assisting and attending HR meetings, taking minutes as required Helping employees who have HR related queries by way of holding email and escalation where appropriate Ensure employees are sent congratulatory messages on their employment anniversary Monitoring probation periods and ensuring KPIs are actioned by the Line Manager

Training:

Ensure training records and certificates are saved down in staff members digital HR record or Practice Index - HR Management system Assist in sourcing external training providers for courses required, and obtain best possible rate(s) when requested Ensure all training courses have a signed and approved Training Agreement filed on Practice Index and in the employee personnel file

EDUCATION/EXPERIENCE:

Educated to high standard of GCSE in Maths, English language Demonstrable experience of undertaking clerical and administrative duties Previous experience of working in a role involving some form of HR/recruitment responsibility. Knowledge of employment law and recruitment best practices is desirable Experience of working successfully with people at all levels of the company structure, individually and in groups in a professional, credible, and comfortable manner Strong IT skills in MS Word, Excel, Outlook Competent in use of a HR Management system is desirable Excellent communication skills (both verbal and written) Have tact, diplomacy in direct and indirect emotional circumstances Ability to be flexible and positive, demonstrating the 'can-do' attitude Able to plan and organise workloads to meet conflicting work demands and deadlines
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If you would like to be part of a prominent and well respected business where its employees work incredible hard to achieve results, have pride in what they do and fun doing so (it's not all work and no play!), we would like to hear from you.

We are ideally looking for someone who can work up to 25 hours per week: Monday (9am-3pm), Wednesday (9am-4.30pm),Thursday (9am-3pm), and Friday (9am-3pm)

We offer:

- Competitive salary

- Friendly and supportive working environment

- Refer a Friend scheme

- Continuous CPD

- NHS Pension Scheme

- Competitive holiday entitlement scheme

- Smart/casual dress code

- Free onsite parking

Job Type: Permanent

Pay: 13.50 per hour

Expected hours: No more than 25 per week

Benefits:

Company events Employee discount
Schedule:

Monday to Friday
Work Location: In person

Application deadline: 27/06/2025
Reference ID: HR_HRA/HVM