Job Description

About The Role

Dive Into Change: Join Swim England West Midlands as our Administrator

This role is a home-based working role, with the option to work in person with the team one day per week. Ideally the candidate would be West Midlands based, but not necessary. The role is fixed term for 9 - 12 months and is part time; 21 hours per week. The role will require some attendance at events or meetings outside of usual core working hours (evenings/weekends).

Are you passionate about customer service and providing a first-class administrative support to members and stakeholders? Do you thrive off ensuring clear reporting structures and organisational systems are in place? Fancy turning the tide on challenges like communication with members in a changing social media world?



Then it's time to dive in.



We're Swim England West Midlands, a region working alongside the national governing body for swimming, para swimming, diving, water polo and artistic swimming. We're on a mission to make aquatic activity accessible for all.


Now, we're looking for a Regional Administrator to help us champion that mission where it counts: working with our members, staff teams, volunteers and key partners.

What you'll be doing:

Making waves developing our communication channels through our website, social medias and newsletter. Driving forward administrative support for our events and programmes and across all sports -- from contracts and venue bookings to watertight reporting and monitoring systems. Providing administrative support to the Regional Management Board, specified groups and the wider regional team. Provide basic financial administration and upkeep, supporting the Regional Finance Director and wider regional team. Maintain and update regional databases, as well as making a splash with developing an annual calendar of workshops and education for our members.

About You

What we're looking for:

Self-motivated person with knowledge of administrative functions, programmes and basic financial experience. Strong written and verbal communication skills -- you are a people person and find it easy to build and manage member relationships. Experience working in a busy and changeable environment, adaptability across work areas is key. Energy and enthusiasm
A dynamic individual with a strong attention to detail.

Why Swim England?

This isn't just another administrator job. It's a chance to:


Be part of a movement that is changing the way we do things and trying out new ways of working and engaging with our members. Join a team that's ambitious, supportive and genuinely passionate. Work on issues that matter -- from ensuring our membership is representative of the communities we reside within to ensuring our clubs are a safe and trusted space for all.

Whether you've worked in sport, a charity, or a community organisation, if you're ready to make a real splash -- we want to hear from you.



Ready to dive in?



Apply now and help us make sure everyone has the chance to enjoy great experiences in water, for life.

Shortlisting will take place on Monday 14th July.

It is anticipated that interviews will take place in person on Tuesday 22

nd

July, 2025 at the ABC offices.

For an informal conversation about the role, please contact careers@swimming.org and we'll put you in touch with the relevant person.



Please be advised that we cannot offer visa sponsorship and that you must have right to work in the UK to apply or be considered for this role. If you are a non UK/EU National, you must have an appropriate working Visa to undertake employment. You must also be working within the UK to apply or be considered for this role, due to the public liability insurance Swim England holds.



Swim England is committed to inclusion and embracing the spirit of all equalities legislation. As a Disability Confident Employer, we actively encourage applications from disabled people. We recognise that the diversity of our workforce is not reflective of today's society and we are currently operating a pilot scheme whereby applicants from ethnically diverse backgrounds can opt into our guaranteed interview scheme. Candidates that have opted into the scheme will be guaranteed an interview provided that they have demonstrated, within their application, that they meet the essential criteria for the role. When completing the application, applicants from ethnically diverse backgrounds are encouraged to 'Opt In' to the scheme, by ticking the box.



Where possible, Swim England will always make reasonable adjustments for accessibility to anyone who requires it. If you would like any of the documentation in a different format or would like to apply in a different way please get in touch via careers@swimming.org. All appointments will be made on merit, following a fair and transparent process, in line with the Equality Act 2010. However, the organisation may employ positive action where candidates from underrepresented groups can demonstrate their ability to perform the role equally well.



Swim England is also committed to safeguarding and promoting the welfare of children and young people and expects all employees and volunteers to share this commitment.



Please be aware that we use parsing software to extract key information from your CV, which you are able to review and edit within the application form. It is advisable to provide a simple text CV (i.e. no tables, images of text etc) to aid the transfer of information. Please review the information in your application form prior to submitting.

No Agencies Please

About Us

Our Purpose and Vision

As the recognised national governing body for swimming, artistic swimming, diving and water polo in England, Swim England helps people learn how to swim, enjoy the water safely, and compete in all our sports. Swim England West Midland is one of 8 regions that work alongside Swim England to achieve aligned goals and objectives with a localised approach.

Our Vision

: Inspire, empower and unite the communities of the West Midlands through the benefits of aquatics.

Our Mission

: We will be participant centred, safe, inclusive, well-run and sustainable. Through partnerships, we will grow aquatics by enabling diverse and accessible opportunities for all.



It is one of the nation's most popular recreational activities enjoyed by millions of people in England.



Swim England West Midlands, through aquatics, is uniquely placed to tackle inequalities and support health and wellbeing given the activities' accessible to people of all ages and abilities. On top of this, aquatics is made up of four amazing Olympic and Paralympic sports with our network of clubs and talent pathways supporting people to realise their full potential in the water.



In March of 2024, Swim England published in full the findings of an independent listening research report commissioned as part of the pledge to create a better future for everyone involved in aquatic sports. We are committed to only recruiting individuals who are as passionate as we are about being on this journey.



To find out more about what we do to work towards achieving our vision, download the full candidate pack from the job description button.

To find out more about what it's like to work with us and the Swim England family

visit our website

and download a

summary of our employee benefits here

.

Swim England West Midland Region is one of eight regions in England.



Regions form the middle of three tiers of national, regional and county swimming governance, each with specific areas of responsibility. The Region is managed at a strategic level by a Board of Directors, with the day-to-day responsibility for the aquatic disciplines lying with its volunteer managers, committees and working groups.



We are confident that by investing in coach development alongside the Swim England talent team, swimming in the West Midland will continue to improve, and that we will see more of our coaches and athletes succeeding on the national and international stage.



Find out more about what it's like to work with us and the Swim England family here and download a summary of our employee benefits here.