Job Description

Research Contracts Administrator

Full time (0.8 FTE may be considered)

Research Services - 12 month Fixed Term Contract (maternity cover)

Grade 5 (32,108 - 37,338)

The University of Oxford is a stimulating work environment, and enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.

Research Services is one of the key Professional Services Department supporting Oxford's research and innovation community. Our values include teamwork, professionalism, continuous improvement, empathy, respect and trust.

As a Research Contracts Administrator, you will be responsible for providing essential administrative support to the contracts team, including information gathering relating to new agreements, coordinating the countersignature of contracts and managing all related administration on our case management system.

What We Offer

As an employer, we genuinely care about our employees' wellbeing and this is reflected in the range of benefits that we offer including:
An excellent contributory pension scheme 38 days annual leave A comprehensive range of childcare services Family leave schemes Cycle loan scheme Discounted bus travel and Season Ticket travel loans Membership to a variety of social and sports clubs
This role also offers the opportunity for hybrid working (the contract team is based in 5WS (Central Oxford) with an expectation of a minimum of 50% of time spent on site).

About the Role

Are you interested in a role supporting our research? Applications are invited for a research contracts administrator to join a friendly and collaborative team. This is a key role providing underpinning administrative support to the contracts officers, including managing our team inbox and referring requests as required.

Once fully trained, you will also work with the contracts and grants teams and colleagues in departments in carrying out initial approval of set up of financial accounts relating to research funding.

You will also have the opportunity to contribute to improving systems and processes, and support the team by producing activity reports on request.

About You

The successful candidate will have a demonstrable passion for organisation and efficiency, excellent attention to detail, and an interest in supporting research.
You will be able to communicate effectively with colleagues and customers from across the University.
You will need to be fully at ease with using databases, spreadsheets and other electronic systems in order to manage your work (training will be provided in specific systems).

Application Process

You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application.

The closing date for applications is 12 noon on Monday 10th November 2025

Interviews will take place on Friday 21st November 2025 via Microsoft Teams