Job Description

Grade UE05: 29,588 to 33,951 per annum

Corporate Services Group / Edinburgh Research Office

Full time: 35 hours per week

Fixed term: Open Ended

We are looking for someone with administrative skills, with a keen eye for detail and a commitment to excellent practices to deliver Edinburgh's ambition for the upcoming Research Excellence Framework (REF) exercise, building on the success of REF 2021. The successful candidate will contribute to important activities designed to create high quality documents, meetings and events that ensure peak performance. Working in a dynamic team, you will be an integral part of our activity.

The Opportunity:

The role offers opportunity to be part of a team delivering a successful REF submission, and research performance though our excellent research analytics and insights services. You will support the team through various administrative tasks that will keep the team running smoothly. Working within our team of six, the post holder will also provide support for areas of activity including setting up meetings, managing shared mailboxes and maintaining SharePoint sites.


The ideal candidate will be enthusiastic, have good communication skills and a strong command of the English language. You will be able to plan and prioritise your own work effectively, while able to respond to fresh requests as they develop. An ability to work independently and as part of a team is essential, and you will need IT skills across different types of packages (e.g. Microsoft Word, Excel, SharePoint, Outlook, email and calendar systems).


This position is a good opportunity for someone looking to further develop a career in University professional services, in a department with a proven commitment to training and staff development.

Your skills and attributes for success:

Experience of arranging meetings for multiple people Excellent communication skills Keen attention to detail Ability to manage and prioritise multiple tasks Professional attitude and enthusiasm for team-working



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Application Information

Please ensure you include the following documents in your application:


CV Cover letter

As a valued member of our team you can expect:

A competitive salary. An exciting, positive, creative, challenging and rewarding place to work. To be part of a diverse and vibrant international community. Comprehensive Staff Benefits, such as a generous holiday entitlement, competitive pension schemes, staff discounts, and family-friendly initiatives. Check out the full list on our staff benefits page (opens in a new tab) and use our reward calculator to discover the total value of your pay and benefits.

Championing equality, diversity and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.


Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on

our right to work webpages.

The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Key dates to note

The closing date for applications is

8th October 2025

.


Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.

Edinburgh Research Office

Working in Edinburgh Research Office you will be part of a professional, supportive, and friendly team ; at the heart of University research support, working in collaboration with academics and research support professionals across the institution. The breadth of our remit means you will get an overview of research support activity while you build your skills in your specialism. Gaining new knowledge and skills to help you develop in this role and progress in your career is a priority. We offer colleagues a stimulating working environment based on our values of integrity, expertise, community, and collaboration. Our work is fast-paced and intense; you will thrive here if you are motivated, collaborative, and passionate about providing an excellent service to enable our researchers to do amazing work.

The REF, Planning and Performance Team

is responsible for initiatives designed to drive institutional ambition and deliver research excellence across the University in line with the Research & Innovation strategy. Our work is critical to effective and successful submissions to institutional research assessment exercises and gaining insight from our research data. Working in the team, you can expect your evidence-based analyses and recommendations to change the direction of planning for research across the institution. Working in the team will give you access to research data and systems from across the university and the Higher Education sector relevant to research performance. This is a new team, giving you the option to help define its identity.


If invited for interview you will be required to evidence your right to work in the UK. Further information is available on our

right to work

webpages

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