Job Description

Details

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Reference number

414087
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Salary

29,580
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Executive Officer###

Contract type

Permanent###

Business area

MOD - Navy###

Type of role

Administration / Corporate Support###

Working pattern

Flexible working, Full-time, Job share, Part-time###

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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RNAS Culdrose, Helston, Cornwall, TR12 7RH

About the job

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Job summary

RNAS Culdrose is a strategically important airfield location and part of the Fleet Air Arm of the Royal Navy. It is a significant base for the Navy's maritime Merlins and as one of Europe's largest helicopter bases, it employs 3,000 people. It oversees the training of rotary winged aircrew, firefighters and increasingly, the development of uncrewed air systems and training of UAS operators.


RNAS Culdrose is looking for a dynamic and enthusiastic Records and Information Training Assurance Manager to join the Information Management team here in Cornwall. Sitting within the Corporate Services Department, the RMgr has responsibility for the day-to-day implementation of Records and Information Management. They will also be required to confidently deliver frequent training assurance and training delivery training to varying sized audiences regarding Information Management. The team includes Civilian and Military personnel, is led by the RMgr, and operates as part of the Corporate Services team within the Executive.


This position is advertised at 37 hours per week.

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Job description

The role of Records and Information Training Assurance Manager is a vital part of the Information Management team at Culdrose. You will report to the Information Manager and assist with delivering their policies, and the role is split into two separate areas of responsibility.

The Records Manager element will be responsible for the management of RNAS Culdrose's records in both paper and electronic form. As a Records Manager you will provide access to accurate records for a range of operational and strategic purposes, and will ensure that legal obligations for the creation and retention of records are met. This includes controlling the number of records created and stored, and identifying which records are to be preserved for historical and research purposes and which should be destroyed. The Information Training and Assurance element will be responsible for supporting the Information Manager in the management and development of Culdrose Intranet sites and Communication channels. Also, to implement, deliver training regularly to varying sized audiences, and maintain the Information Management governance in conjunction with the Senior Information Officer (SIO) and Information Manager (iMgr). This includes providing a governance and assurance function (including training delivery) for IM related work and functions, with support from the Information Manager to ensure good practice is promoted to maintain compliance with statutory obligations.

Main responsibilities

Your main day-to-day activities will be:

Ensuring compliance with the Public Records Act. Implementing a records life cycle, ensuring adequate retention and disposal as and when required. Overseeing Machinery of Government changes, ensuring new records are brought into the department securely and correctly. Developing and embedding best practice records management policies and procedures. Overseeing sensitivity review processes for physical and born-digital content. Helping responses to information requests under the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. Conducting file searches across archive holdings. Liaising with stakeholders to identify training gaps or business needs. Education and Training delivery as part of Training Assurance. Support the Information Manager in the management and administration of Corporate Storage Locations. This includes Microsoft SharePoint and Teams sites, managing permission settings, site set-up and safeguarding content on OFFICIAL, and may include SECRET. Supporting the Information Manager in conducting information audits to make sure assets are safeguarded and appropriate controls have been applied. Support the Information Manager in developing and updating key intranet sites. Manage and process SharePoint amendments, permissions changes, and site editing. Providing advice on information management issues and promoting best practice relating to information management, including adherence to JSP441 and JSP440. Collaborating with teams and networks across the organisation to understand concerns, build consensus and help KIM messaging 'land'. Highlight any compliance issues to the iMgr.

Secondary responsibilities

Supporting the Information Manager in developing appropriate retention and disposal schedules for electronic content. Ensuring information management processes are kept up-to-date and reviewed regularly to ensure they're fit for purpose under the latest KIM guidelines. Any other task or duty requested in line with grade identified. Local Data Protection. Any tertiary duties suitable for the role and grade.

The list above is not exhaustive, and there will be some additional tasks held within some of the points above in line with the grade identified, including acting as the Deputy Information Manager in their absence.


This role will initially require the post holder to undertake a period of on-the-job training within Culdrose's Information Management team and full support will be provided. You will become familiar with systems and procedures and build competence in specific aspects of the role and environment.


The post may require some flexibility depending on the nature of projects and current priorities.


In Navy Command, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver.


Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Department and across the wider Civil Service.

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Person specification

Successful candidates are required to have:

Knowledge of Information Management best practice, including data protection. Strong and confident communication skills, both written and verbally, including workshop facilitation with regular presentations to customers and stakeholders of varying audience size. Reliability, Confidentiality, Discretion. Dynamism, Enthusiasm, and Resilience. Experience of working with a wide network of stakeholders. Proactively manages their own and their teams' priorities. Attention to detail.

Desirable Criteria:

Familiarity and/or confidence with IT and Microsoft products (including SharePoint). Familiarity and/or confidence with Records Management, Information Management and Data Protection. Computer literacy skills. Ability to self-manage, work on own initiative and as part of a team. Excellent organisational skills and working to deadlines.

Behaviours


We'll assess you against these behaviours during the selection process:

Working Together Managing a Quality Service Candidates successful for Interview will be required to deliver a 5 minute presentation to the interview panel. Topic will be given to those candidates prior to interview.

We only ask for evidence of these behaviours on your application form:

Working Together Managing a Quality Service CV-Candidates will be required to provide CV details to include job history, qualification details, and previous skills and experience.

Please note:

All interviews will be conducted in person and will take place at RNAS Culdrose, Helston, Cornwall, TR12 7RH.

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Behaviours

We'll assess you against these behaviours during the selection process:


Working Together Managing a Quality Service

Benefits

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Alongside your salary of 29,580, Ministry of Defence contributes 8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
As a civil servant in Navy Command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects, and a job that makes a difference.


Navy Command prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.


Other benefits for Navy Command Civil Servants include:

25 days paid annual leave rising (one day per year) to 30 days upon completion of five years' service. Additional eight paid public holidays per year. A very competitive pension scheme Personal & professional development Alternative working patterns for many roles Access to a confidential, professional support service Discount schemes Bicycle / season ticket loans Enhanced maternity, paternity, and adoption leave Special paid leave to volunteer up to 6 days a year Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity

Successful candidates can discuss their development options with their manager when in post.


External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.


Please note: Expenses incurred for travel to interviews will not be reimbursed.


Please be aware that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.


Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.


Please Note: Expenses incurred for travel to interviews will not be reimbursed.


Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.


Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.


The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.


MOD Recruitment Satisfaction Survey - We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

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Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours and Experience.
At application, you will be assessed against the following:

Working Together Managing a Quality Service CV-Candidates will be required to provide CV details to include job history, qualification details, and previous skills and experience.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.


At interview, you will be assessed against the following:

Working Together Managing a Quality Service Candidates successful for Interview will be required to deliver a 5 minute presentation to the interview panel. Topic will be given to those candidates prior to interview.

Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework (Success Profiles) to assist you in the demonstration of your skills and experience. Each element will be scored accordingly, and the successful candidate will be appointed on merit.


It is strongly recommended you use the STAR format (Situation, Task, Action, Result).


The sift will be undertaken as soon as possible after the closing date, with interviews thereafter. These will be held in-person only at RNAS Culdrose.


The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.


The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .


As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.


Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.


The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.



Feedback will only be provided if you attend an interview or assessment.###

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
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Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

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Job contact :

Name : Shiraz Jiwa Email : shiraz.jiwa100@mod.gov.uk
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Recruitment team

Email : DBSCivPers-ResourcingTeam3@mod.gov.uk ###

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.