Job Description

Background

The RSPCA West Dorset Branch is a separate charity affiliated to the Royal Society for the Prevention of Cruelty to Animals (RSPCA). The branch is governed by a board of trustees and runs the Taylor's Rehoming Centre at Kingston Maurward and three charity shops in Bridport, Weymouth and Sherborne.

What's in it for you?

This is a new post which presents the successful applicant with the opportunity to contribute to the important work of the West Dorset RSPCA branch and improve outcomes for animals in their care. We're seeking an enthusiastic, flexible, efficient and well organised individual to provide financial support to the branch Treasurer. You will be required to interact with other staff, volunteers, trustees and suppliers on a daily basis. The role requires you to work with a team but also on your own initiative if necessary.

Job Purpose

To provide financial support to the RSPCA West Dorset Branch and ensure that operational finance is undertaken efficiently, accurately and effectively. The role also provides the opportunity, in conjunction with the Treasurer and trustee board, to be involved in establishing new finance policies and practices. Please note that this is a part time 10 hours per week post which can be flexible to suit the successful applicant. The salary quoted is for the full time equivalent.

Key responsibilities

1. Payroll and associated tasks

2. Processing invoices for payment

3. Issuing sales invoices and chasing payments were necessary

4. Compiling monthly spreadsheets for HQ payments

5. Day to day management of the branch bank accounts including setting up standing orders and internet banking.

6. Collating and recording shop income on a weekly basis

7. Liaising with the accountants to assist with compilation of Xero records and VAT returns

8. Collating staff hours for wages on a monthly basis and liaising with accountants for salary payments

9. Collating and recording donations (including CAF) and gift aid forms

10. Monitoring the branch Treasurer e mail and dealing with messages

11. Updating various branch spreadsheets on a regular basis

12. Other financial tasks as directed by the branch Treasurer as need arises

Person Specification

Qualifications

1. Minimum of five GCSEs at grade C/4 or above or equivalent ability

2. Good standard of numeracy and written literacy skills

3. Book-keeping/accountancy qualification

Experience

Requirement

Criteria

Previous experience and success in a finance role Essential

Experience of using a range of IT systems including MS Word, Powerpoint and Excel, e mail, databases and publishing and Google Workspace Essential

Knowledge of finance and book-keeping Essential

Knowledge of Xero or similar accounts package Desirable

Aptitude and Abilities

Excellent communication and interpersonal skills, verbal and written Essential

Excellent personal organisation and planning skills and ability to work accurately Essential

Ability to work within a team and on own initiative with minimal supervision Essential

Ability to prioritise workload and time and meet deadlines Essential

Excellent customer service skills Essential

Good written and spoken English Essential

Ability to build and sustain good working relationships with a range of people Essential

Ability to maintain confidentiality Essential

Full driving licence and use of car Desirable

Other Factors

Willingness to undertake training/commitment to continuous professional development Essential

Flexible and willing to attend trustee meetings and events where required (note this may involve occasional evening and weekend working) Desirable

Supportive of the work of the West Dorset RSPCA Branch and the RSPCA nationally Essential

Commitment to equality and diversity Essential

Interest in and commitment to animal welfare Essential

Job Types: Part-time, Fixed term contract
Contract length: 18 months

Pay: 24,000.00-26,000.00 per year

Expected hours: 10 per week

Benefits:

Free parking On-site parking
Experience:

Accounting: 1 year (preferred) administration: 1 year (preferred)
Work Location: In person