Job Description

Details

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Reference number

436300

Salary

60,494 - 70,566
A Civil Service Pension with an employer contribution of 28.97%
GBP

Job grade

Grade 7

Contract type

Permanent

Type of role

Health and Safety

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Colindale Scientific Campus, 61 Colindale Road, London NW9 5EQ

About the job

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Job summary

The Colindale Operations team aims to deliver a high performing service for all departments on the Colindale site. This will ensure that all the important functions carried out on the site are able to deliver critical services. The team brings together a range of support services ranging from estates and facilities management, front of house and site operations. The Facilities Management (FM) Department is responsible for delivering high quality and cost-effective Estates and FM services across UK Health Security Agency (UKHSA) Colindale and Chilton, Leeds and Glasgow and for providing suitable facilities for the delivery of the UKHSA operations and services, consistent with government policies.


The FM team supports the Head of Site Services in the execution of their role, and delivers the accommodation capital programme, proactively manages the FM services on the Colindale site, and ensures the smooth daily running of accommodation related contracts. The role will also support similar operations at Chilton.


We are looking for an experienced Safety Manager who will be positioned within the Engineering Department and will play a pivotal role in supporting a complex, high-risk environment, including scientific facilities and high-containment laboratories. While the post does not include direct line management, it requires close collaboration with Facilities project management and a range of outsourced providers delivering Hard and Soft FM services.

Job description

The Safety Manager is integral to ensuring safety compliance, risk management, and operational assurance across critical infrastructure. Working across multi-disciplinary teams, the postholder will provide expert advice and leadership on safety matters, helping to maintain safe, legally compliant, and resilient research and containment environments.


The Safety Manager will assist and advise the Head of Site Services and Project Managers in all matters of construction/alternations on site FM Health and Safety and actively maintain a high level of awareness of Health and Safety practice and legislation. The Safety Manager will also support safety inspections and ensure safety audit programmes are carried out in accordance with UKHSA safety policies and assist in ensuring that all safety documentation including risk assessments, are available, comprehensive and up to date.


The Safety Manager will also assist in the implementation of ISO 9001 in FM Services.

Main Responsibilities

Maintain close liaison with scientific, technical, engineering, estates, maintenance and administrative staff to ensure high standards of Health & Safety Actively maintain a high level of awareness of Health & Safety practice and legislation. Maintain and develop a high level of understanding of the nature and significance of the work carried out by the technical, engineering, estates, maintenance and administrative staff with whom they are associated Ensure that safe systems of work are in place for all staff and contractors, and that they are being implemented. Highlight any critical issues to the Operational Lead and Head of Department and authorise the stopping of any work deemed to seriously compromise the safety of individuals or the integrity of the organisation Carry out ongoing reviews of all risk assessments that are applicable to the Department, to ensure that they are suitable, sufficient and in date Ensure that regular inspection programmes (e.g. H&S inspections, visual electrical checks etc.) are carried out in all teams Contribute to the system of auditing and seeking assurance of health and safety in accordance with UKHSA policies and procedures, and the National Infection Service's Health and Safety plan Ensure the timely progression of Health and Safety actions arising from incident investigations, inspections and audits Deliver Health and Safety training to FM Department Have an overview of data entry onto the Trackwise system, as applied to Health and Safety incidents and near misses, to ensure the quality of reports and the appropriate root cause analysis and progression of actions Develop and administer procedures to ensure compliance with Health and Safety in specialist areas and produce regular Health and Safety reports for FM department management, or other stakeholders as required, including Trackwise report summaries Contribute to the development of health and safety standards and systems applied to FM Department and the whole site Promote the image of UKHSA as a centre of excellence in safety through personal example and maintaining safety awareness Participate and lead as necessary in emergency and unplanned events. This may include participating in on call duty for evenings and weekends (voluntary) and participate in safety groups and in investigations of accidents and incidents as necessary Maintain in an appropriate form such records and systems as are necessary to fulfil health and safety policy including those containing confidential information To identify Health and Safety training requirements for FM Department staff, including safety induction, and ensure that they are implemented, and develop and deliver training in core safety subjects and also specialist health and safety areas Participate in Departmental and site Safety Committees, and ensure that actions affecting the Department arising from these meetings are carried out in a proper and timely manner Undertake work in accordance with the UKHSA Policies and Guidance, and to work within any Quality Systems that are applicable to FM Department, and to comply with all UKHSA policies and procedures Ensure, in conjunction with Project Managers and Supervisors, that all existing and new equipment is fit for purpose with respect to safety and ensure that all spaces are fit for purpose and maintained to enable safe working Perform any other duties required by the Line manager commensurate with grade

The above is only an outline of the tasks, responsibilities and outcomes required of these roles. You will carry out any other duties as may reasonably be required. The job description and person specifications may be reviewed on an ongoing basis in accordance with the changing needs of the organisation.

Person specification

Essential role criteria

The successful candidate must:

Have NEBOSH general certificate in Occupational Safety and Health - construction Have thorough knowledge and understanding of construction/engineering/laboratory safety requirements and procedures including quality assurance procedures and the role of IT in FM Have evidence of developing staff by teaching, training and delegation, including experience of assessing performance of staff Have evidence of using technical experience to assess new and existing systems and processes to innovate and initiate change in laboratory practice Have experience of critically assessing current ways of working and introducing efficient and effective practices Have experience and understanding of planning and project management and has an understanding of, and is supportive of, research and development Be able to analyse and evaluate evidence e.g. in planning, problem-solving, decision making, negotiation and counselling Have leadership and people management experience with an aptitude for being able to manage and motivate others, encourage teamwork, delegate, assess performance and get the best out of people Have communication and IT skills to be able to convey instructions, ideas and opinions clearly and concisely, both orally and in writing Have an aptitude for developing staff skills and capabilities Be able to criticise constructively, to design and introduce improvements and to manage change Be able to plan and use own time economically and effectively Be able to predict and drive change in a rapidly changing environment Have an understanding of and commitment to equality of opportunity and good working relationships

Desirable role criteria

Maintain professional competence IN building and engineering health and safety Be a member of a recognised professional body (IOSH or equivalent) Have experience of working in a number of different types of Laboratory including containment level three Microbiology laboratories Understand microbiology and its application in clinical practice and public health

This role is based at our site office:

Colindale Scientific Campus, 61 Colindale Avenue, London NW9 5EQ

Please note hybrid working is not available for this role.

Benefits

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Alongside your salary of 60,494, UK Health Security Agency contributes 17,525 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.


UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.


Please visit our careers site for more information: UKHSA Hub , Civil Service Careers

Things you need to know

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Selection process details

Application & Sift

This vacancy is using Competency.


At sift stage you will be assessed against the essential criteria listed in the job advert.


You will be required to complete an:

Application form ('Employer/ Activity history' section on the application) 1000 word supporting statement

Healthjobs UK has a word limit of 1500, but your supporting statement must be no more than 1000 word count.


This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role.


You will receive a joint score for your application form and statement. (The application form is the kind of information you would put into your CV - please be advised you will not be able to upload your CV. Please complete the application form in as much detail as possible).


If we receive a large number of applications an initial sift against the lead essential criteria will be conducted:

Must have NEBOSH general certificate in Occupational Safety and Health - construction

Longlisting: In the event of a large number of applications we may longlist into 3 piles of:

Meets all essential criteria Meets some essential criteria Meets no essential criteria

Only those meeting

all

essential criteria will be taken through.


Please note feedback will not be provided at this stage.

Interview Stage (Competency based)

You will be invited to a face-to-face interview.


In exceptional circumstances, we may be able to offer a remote interview.


This vacancy is being assessed using Competency. During the interview we will assess against the below based on the essential criteria:

Knowledge

Experience

Skills and Abilities

You will be asked to prepare and present a 5-10 minute presentation at the start of your interview. The presentation subject is:

Health and Safety Management in a High Hazard Environment

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Additional Information

Security Clearance Level Requirement

All successful candidates must meet the basic security requirements before they can be appointed. The level of security needed is:

Basic Personnel Security Standard (BPSS)

For these roles you will also need to meet:

Counter Terrorism Check (CTC)

DBS Requirement:

Basic DBS

For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires Counter Terrorism Check (CTC) UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder / Recruiting Manager listed in the advert for further advice.


Please note: If you are successful at interview, and are moving from another government department, NHS, or Local Authority, the relevant starting salary principles for level transfers or promotions will apply. Otherwise, roles are offered at the pay scale minimum for the grade, but in exceptional circumstances there may be flexibility if you are able to demonstrate you are already in receipt of an existing, higher salary. Pay increases are through the relevant annual pay award for the role and terms.

Future location

UKHSA is investing in a new state-of-the-art National Biosecurity Centre in Harlow, Essex, which will eventually bring together teams currently based at Canary Wharf, Colindale and Porton Down. For more details, please see: Huge biosecurity centre investment to boost pandemic protection - GOV.UK. The new facilities will start becoming operational in the mid-2030s, with full completion by 2038. Staff will move in phases as facilities become available. If you're appointed to a role currently based at Canary Wharf, Colindale or Porton Down, please note that we'll continue investing in these sites for the next decade. As we get closer to the transition, we'll provide full information about relocation support available to staff.

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.


You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

International Police check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Artificial Intelligence (AI)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action.


Please see our candidate guidance for more information on appropriate and inappropriate use.


Link below:


Artificial intelligence and recruitment , Civil Service Careers

Internal Fraud Check

If successful for this role as one aspect of pre-employment screening, applicant's personal details - name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

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Job contact :

Name : Sarah Handy Email : sarah.handy@ukhsa.gov.uk
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Recruitment team

Email : recruitment@ukhsa.gov.uk

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints@ukhsa.gov.uk




If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk


http://www.healthjobsuk.com/job/v7590673