Job Description

Are you a confident, proactive sales professional with a flair for building relationships and closing deals? Do you thrive in a dynamic environment where no two days are the same? We are looking for a passionate and highly organised

Sales Coordinator

to join our busy Conference & Events team

About the Role:

As Sales Coordinator, you'll play a pivotal role in driving revenue and maximising the potential of our venue hire and event spaces. This role combines sales, client relationship management, operational planning, and administrative coordination to ensure every event runs smoothly -- from first enquiry through to post-event review.

Key Responsibilities:

Sales & Marketing:

Promote our room hire facilities to regional, national, and international clients. Use your creativity and initiative to hit sales targets, upsell services, and secure repeat business. Attend networking events and exhibitions to generate leads and raise brand awareness.

Client Liaison:

Conduct on-site tours, lead client planning sessions, and represent the department in a professional and welcoming manner. Build strong relationships with clients, ensuring their expectations are met -- and exceeded.

Operational & Administrative Coordination:

Manage event bookings, prepare quotes and contracts, maintain our booking system, and generate monthly KPI reports. Work closely with support teams including AV, catering, front of house, and facilities to deliver seamless events.

Internal & Executive Education Support:

Coordinate internal and executive education event bookings, working closely with internal stakeholders to match resources with requirements and deliver high-quality experiences.

On-the-Day Event Support:

Be on-site to oversee events, resolve any issues swiftly, and provide excellent customer service throughout.

Essential Criteria

You have proven sales experience, strong negotiation skills, and a keen eye for identifying upselling opportunities. Experience of delivering excellent service, especially when working with VIPs and high-level clients. Your written and verbal communication skills are excellent, and you're confident in your ability to persuade and influence. A Team Player: You're flexible, supportive, and comfortable working across multiple sites and adjusting your schedule -- including occasional weekends -- based on business needs. Tech-Confident: Proficient in Microsoft Office and experienced with booking and event management systems.

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service