Job Description

Sales Support Coordinator

The Company

United Supplies is a family-run business with several interconnected divisions, including the supply of wines & spirits to the hospitality trade, Duty Free sales to the North Sea, oil, gas and fishing industries, wider wholesale distribution, and a growing digital marketing consultancy service. Each division operates independently, but we work closely as one supportive team with a strong focus on service and long-standing customer relationships.

We're looking for a motivated, detail-oriented Sales Support Coordinator to work directly with our Sales Manager, who leads the Wine Division. This will be your primary area of responsibility, so an interest in wine is important.

Alongside this, you'll also take an active role in our Wholesale Division, as well as supporting structured tasks within our digital marketing division. These responsibilities form a regular part of the position and will help you build a broader understanding of how the wider business operates.

We're looking for someone with enthusiasm, solid computer skills (particularly Excel), and a willingness to learn. Full training and support will be provided.

Job Summary

This full-time, office based role centres on supporting the Sales Manager in the day to day running of the Wine Division. You'll help manage customer enquiries, update pricing, process orders, support purchasing, and assist in maintaining, and helping grow our customer base.

Beyond your wine related responsibilities, you'll play a key role within the Wholesale Division, including collating and placing orders, checking goods received, invoicing customers, and coordinating logistics. You will also assist the digital marketing team with administrative and data related tasks that contribute to the smooth running of that division.

You'll communicate regularly with customers and suppliers, so clear, confident interaction by phone, email, and in person is essential.

Key Responsibilities

Support the Sales Manager with daily tasks in the Wine Division Handle customer enquiries, quotations, orders, and follow-ups for the Wine Division Maintain pricing lists, catalogues, product details, and sales documentation for Wine products Assist in maintaining existing Wine customers and contribute to new customer growth Develop wine knowledge to support the Sales Manager and respond to customer queries Produce sales reports and assist with data analysis related to the Wine Division Support purchasing, stock ordering, and operational tasks across the wider Wholesale Division Coordinate with logistics and warehouse teams on stock and deliveries for both Wine and Wholesale Support the Digital Marketing division with structured admin tasks, campaign preparation, and data management Provide flexible administrative support across the business

What We're Looking For

Genuine interest in wine with enthusiasm to learn Strong computer skills, particularly Excel Friendly, confident communicator (phone, email, in person) Detail-oriented and well-organised Positive, proactive attitude, willing to support multiple divisions Comfortable working with figures and reports Experience in admin, sales support, purchasing, hospitality, or marketing is a plus, but not essential Values working in a local, service-focused business and contributing to a supportive team

Details

Permanent, full-time role based in our Aberdeen office 8:30am - 5:00pm, Monday to Friday Salary: 26,000 per annum 29 days holiday including bank holidays Company Pension Scheme enrolment Full training, onboarding, and ongoing mentoring Opportunities to grow as the company grows, developing skills across sales, operations, wine knowledge, and marketing Supportive, close-knit environment that values collaboration, initiative, and high-quality service to our local customer base
Job Types: Full-time, Permanent

Pay: 26,000.00 per year

Work Location: In person