Job Description

Job Summary

We are looking for a highly organised and efficient individual to support the day-to-day operations of our office. The ideal candidate will have strong administrative skills, attention to detail, and the ability to multitask in a dynamic environment. This role is essential in ensuring smooth internal operations and providing support across various departments.

Key Responsibilities:

Perform general administrative duties including filing, data entry, photocopying, and managing correspondence (email, phone, and mail). Communicate with suppliers to confirm pricing, availability, and collection schedules. Create, review, and process purchase orders accurately and efficiently. Maintain and update records, databases, and office systems. Produce and issue sales invoices, allocate payments, and follow up on outstanding balances. Upload and manage invoices within company systems. Support the lead purchasing team with administrative tasks and purchasing coordination. Research and contact potential companies to generate new business opportunities, assigning qualified leads to the relevant sales manager. Provide administrative support to sales representatives. Ensure compliance with company policies and procedures. Liaise with customers, service providers, and external partners as required. Help maintain a clean, organised, and professional office environment. Build and maintain positive relationships with customers. Assist in preparing and providing all required documentation for customers. Provide support to the Purchasing Assistant as and when required.

Requirements

Proven experience in an administrative or office support role (1-2 years preferred). Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to handle sensitive and confidential information with discretion. Self-motivated with the ability to work independently and as part of a team. Familiarity with office equipment (e.g., printers, copiers, phone systems). Proficient computer skills Excellent organisational skills with the ability to prioritise tasks effectively Strong typing skills with attention to detail in data entry tasks

Working Conditions:

Office-based position with flexible working hours, requiring a minimum commitment of 5 hours per day. Fast-paced environment requiring adaptability and multitasking.

Why Join Us:

Supportive and professional team environment Opportunities for professional development and growth Friendly team
If you are looking for an opportunity to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this position.

Job Types: Full-time, Part-time

Pay: 19,500.00-29,250.00 per year

Benefits:

Free parking On-site parking
Language:

English (preferred)
Work Location: In person