Job Description

Term time + 1 week - 40 weeks per year

35 Hours per week

Grade 11 - Pay scale - 35-37

Salary: 49197 - 51279 - Inclusive of ES & LW - pro rata - (44655 - 46545- Actual salary)

Start: 03 November 2025 or earlier if possible

Job Overview

We are seeking a dynamic and experienced Business Manager to oversee our operations and drive the success of our organisation. The ideal candidate will possess strong leadership qualities and a proven track record in management. This role requires a strategic thinker who can motivate teams, streamline processes, and enhance overall business performance.

Main responsibilities and tasks

Financial management

Be responsible for advising the senior leadership team and the Governing Body on matters of financial governance and submit the phased budget to the Governing Body for approval and send to LA within set deadlines. To have responsibility for developing and ensuring that the financial procedures manual is maintained in accordance with LA/DCFS guidance. Proactively review resources and spending priorities to ensure that school development plan targets reflect budget planning. Be responsible for ensuring that efficient and safe routines are maintained by all staff concerning collection, security and distribution of cash. Be responsible for effective management of the school's unofficial fund, including responsibility for compliance with financial regulations, including keeping records, accounts and making arrangements for the private fund to be audited. To oversee and be responsible for orders that are placed and that bills are paid correctly from the school fund. To oversee and have responsibility for monies collected in respect of school outings, journeys, photographs and any other events that require the collection of money. To oversee and have responsibility for computerised logs of payments are ensuring that they are kept up to date and accurate.

Human Resources

To manage CRB and List 99 application forms and ensure they are processed efficiently. Maintain a single central register for staff and volunteer records that will include the central CRB register. Ensure new members of the office staff are fully trained and inducted on the use of office and ICT equipment. Line manager administration staff and premises staff including performance management and assisting in the identification and addressing training and development needs. Participate in the recruitment, selection and appointment of office staff overseeing any relevant paperwork related to interviews, references and CRB checks is carried out. Liaise with Schools' HR with regard to the administrative aspects of the appointment and employment of teaching and support staff, compliance with legislation and good practice relating to employment protection and equal opportunities and on the employment and conditions of service of staff. Be responsible for managing the personnel database of single central records (including sickness records) for staff and volunteers and ensure that these are efficiently and accurately kept. Monitor staff absence and prepare staff returns for Ealing LA and prepare reports for the head teacher as required. Be responsible for overseeing and monitoring cleaners holiday leave and arranging cover in conjunction with the Site Supervisor. Ensuring appropriate timesheets for additional hours for Teachers, Support Staff, relief Caretakers and agency staff are filled in correctly before submitting them to the Headteacher for authorisation. Be responsible for the provision of specialist advice and guidance to Senior Leader Team/Governing Body on national and local guidelines/policy/statute etc. Monthly check Payroll reports and deal with any queries raised.

Site Management

Manage the site supervisor in prioritising the work around the site in accordance with the School Improvement Plan and Asset Management Plan. Manage and monitor any site repairs, after approval from Headteacher and arrange for builders to carry out all necessary work within agreed deadlines. Be responsible for managing in conjunction with the Site Supervisor any annual maintenance programme for the school. To advise the Headteacher at appropriate meetings relating to the school site. Report to Governing Body as required providing status reports on any matters arising. To be overall responsible for the installation and maintenance of equipment for protection against and escape from fire with close liaison with the fire authorities. To keep records of and to initiate regular fire practices and alarm tests. To ensure emergency procedures are current and timely. To know what the elements of fire safety are and the associated risks to the school through the process of risk assessment. To co-ordinate and manage the work and communicate/liaise with Architects, Contractors and Council Officers with regard to the maintenance, refurbishment and development of the site. Be responsible for liasing with the site manager/caretaker on the security and safe working condition of the school site. Oversee and monitoring risk assessments in conjunction with Site Supervisor. Oversee and coordinate staff training on First Aid, Fire Warden Oversee Health & Safety and compliance

General responsibilities and support services

Pupils and Curriculum

Be responsible for the submission of relevant information to Senior Leadership Team, the Governing Body and outside agencies e.g. DCSF, LA. To provide appropriate, accurate and timely verbal and written advice and guidance to the Senior Leadership Team. Ensure that assessment data is collected from teachers and is entered accurately and quickly onto Excel or other appropriate computer programs, so that reports can be analysed. Oversee the monitoring of pupil attendance and subsequent contact of families where there is poor or irregular attendance, liaising with the educational social worker as required. Ensure that the school's electronic pupil registration system is up to date. Keep school Inventory up to date

Extended Schools Agenda

To promote and support the administrative work of the extended school's co-ordinator making arrangements for school-based activities. Conduct audits of the extended school function. Research grants and sources of funding and have marketing responsibilities for promoting the extended school service.

School Trips

To prepare and monitor risk assessments for school trips. Ensure school Risk Register is kept up to date To ensure that all paperwork and monies for school trips is completed.

Administration

Design, create, develop and maintain policies as appropriate. Organise briefings, workshops and other training for other staff. Be responsible for advertising marketing and promotional strategies for the school. Oversee and ensure an inventory of all school equipment is maintained. Identify the need and be responsible for securing appropriate licences and insurances.

What skills and experience we're looking for

We are particularly interested in applications from candidates who:

Have experience in financial management and planning Have experience of working in a school environment and working as part of a team Are good communicators with excellent interpersonal skills Can think strategically and creatively

What the school offers its staff

We can offer:

Enthusiastic, well behaved and happy children who are eager to learn. Highly supportive and motivated colleagues who will provide excellent support. Supportive parents. A commitment to your professional development and career progression. A strong, supportive and active Governing Body with a clear and ambitious vision for the future of the school. An SLT who are committed to raising standards

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Application forms can be downloaded from the website: http://www.st-johnfisher.ealing.sch.uk/

Applications and supporting statements should be sent to:

admin@st-johnfisher.ealing.sch.uk

FAO Ms Sullivan.

Closing Date: Friday 19th September 2025

Interviews: w/c Monday 21st September 2025

Please note that the school reserves the right to interview suitable candidates before the closing date.

Job Type: Fixed term contract
Contract length: 18 months

Pay: 44,655.00 per year

Experience:

In education setting : 1 year (preferred)
Work Location: In person