Job Description

ROLE PURPOSE

Responsible for supporting the Headteachers of two schools. As the leading business management professional within the Senior Leadership Team, the Business Manager assists in ensuring that each school meets its educational and operational aims. Working in close cooperation with the Trust's central finance, capital, IT, and HR executives, they promote the highest standards of business ethos within the operational functions of the schools and ensure the most effective use of resources in support of the schools' learning objectives.

MAIN DUTIES AND RESPONSIBILITIES

GENERAL DUTIES LEADERSHIP & STRATEGY :

Work closely with the Trust's central team and cluster leader to support setting the strategic financial and business direction of the relevant schools Negotiate and influence strategic decision making within the schools' senior team Attend senior management/leadership team, full governing committee and appropriate governors' sub-committee meetings as necessary
MANAGEMENT/SENIOR LEADERSHIP TEAM:

In the absence of the Headteacher, and supported by the Trust central team, take delegated responsibility for financial and business decisions Plan and manage change in accordance with the schools' development/strategic plans In some cases, to lead and manage administration staff in conjunction with the relevant members of the Trust's central team Along with other members of the senior leadership teams, ensure that colleagues have a clear understanding of school policies and procedures and the importance of putting them into practice, monitoring the way policies and procedures are actioned and provide support where necessary
FINANCIAL & BUSINESS RESOURCE MANAGEMENT

Manage the business strategy for each school in conjunction with the Finance Director at BET (once the two schools join) Evaluate information and consult with the senior teams and governors to prepare realistic and balanced budgets Submit the proposed budgets for approval in-line with the Trust's process and timetable, assisting with the overall financial planning process Use the agreed budgets to actively monitor and control performance to achieve value for money Identify and inform the Headteacher and Finance Director of the causes of significant variances and work with the Finance Director to take prompt corrective action Propose revisions to the budgets if necessary, in response to significant or unforeseen developments Work with the Trust central team to benchmark systems and information to assess trends and make appropriate recommendations Work with Trust representatives to ensure all statutory legal requirements of the Department for Education, Charity Commission and Companies House are met Identify additional finance required to fund each school's proposed activities including the maximisation of income through lettings and other activities Put formal finance agreements in place with suitable providers for agreed amounts, at agreed times and appropriate agreed costs and repayment schedules; monitoring the effectiveness and implementation of such agreements
HR:

Oversee the HR Administrator in the management of recruitment through to onboarding Ensure that safer recruitment processes are adhered to and that knowledge and understanding regarding these are kept up to date Oversee the accurate maintenance of the Single Central Record Authorising letters, contracts and other personnel documents prepared by the HR Administrator Monitoring of staff absence, including return to work interview completion, utilising this information to inform absence management strategies within each school in support of the Headteacher Oversee the maintenance of staff records on the appropriate systems, including but not limited to the school's management information system Monitoring of staff probation reviews to ensure that these are completed in line with Trust policy and procedures Utilisation and presentation of staff data reports as necessary
DATA PROTECTION:

Update the GDPRiS system in the event of a new relationship with a supplier Co-ordinate the school's response to any Subject Access Requests, seeking advice and guidance from the Data Protection Officer (DPO) where appropriate Report any data protection breaches via the GDPRiS system in a timely way, and work collaboratively with the DPO, as required, in responding proactively to these
MANAGEMENT INFORMATION SYSTEMS & ICT:

IT is strategically managed by the Trust's IT Director, but the post-holder will work with other senior leaders and the local and Trust central team to:

Consider approaches for existing use and future plans to introduce or discard technology in the schools Consult with relevant people and other parties to introduce new technology or improve existing technology for different purposes Communicate and implement the Trust's ICT strategy and relevant policies, including data protection for use of technology across the schools Ensure data collection systems providing information to stakeholders are streamlined to maximise efficiency of the data supplied
FACILITY MANAGEMENT & HEALTH & SAFETY:

Capital projects using the Trust's School Condition Allocation Grants are managed by the Trust's Estates Director, but the post-holder will: Work with the Premises Manager and Trust's capital lead to ensure the construction of centrally commissioned projects are undertaken in-line with contractual obligations Liaise with the Trust's capital lead on locally commissioned projects Work with the Premises Manager to ensure effective systems are in place to facilitate the safe maintenance and security operation of each school's premises Oversee the effective monitoring, measuring and reporting of health and safety issues to the relevant senior leadership team, governors and where appropriate the Health and Safety Executive Monitor, assess and review contractual obligations for outsourced school services, ensuring these are managed effectively
ESSENTIAL REQUIREMENTS:

Ability to demonstrate an awareness, understanding and commitment to the protection and safeguarding of children Minimum 2 Years of relevant work experience Accounting qualification or equivalent significant experience in financial management Proven track record of continuous professional development Experience in managing strategic financial plans, budgets, financial reporting and fixed assets Ability to demonstrate delivery of service and systems applicable for effective school management Ability to demonstrate a secure understanding of national and regional educational services and the delivery of appropriate strategies Ability to demonstrate meticulous attention to detail, analytical skills and problem solving Evidence of excellent interpersonal skills, and engagement with a range of stakeholders
DESIRABLE SKILLS:

School Business Manager qualification i.e. Fellow of NASBM, DSBM, CSBM Knowledge of school or schools' finance and accounting systems, particularly PS Financials, Arbor, GDPRiS and Edupay
This is a full time permanent position for 37 hours per week, 52 weeks per year. CV's will NOT be accepted without a completed support staff application form which can be found at ww.arnewood.hants.sch.uk or alternatively contact Mrs L Harper, PA to the Headteacher on 01425 625405.

The Gryphon Trust follows best practice in recruiting staff in relation to safeguarding and is an equal opportunities employer.

Job Types: Permanent, Full-time

Pay: 56,285.00-63,080.00 per year

Benefits:

Company pension On-site parking
Work authorisation:

United Kingdom (required)
Work Location: In person