Job Description

The Unicorn School is seeking to appoint an enthusiastic, friendly Office Assistant to support the office team. The successful applicant will be engaged with a variety of responsibilities which include general reception and administrative duties, assisting with organising pupil transportation and school events, supporting the Head Teacher and Bursar as required and acting as a first aider.

Hours: 8am to 4pm with an hour for lunch (9am to 3pm during school holidays)

Holiday allowance: 30 days

We do not accept CVs, to apply please visit our website and download an application pack. Only completed Unicorn School application forms will be considered.

The ideal candidate will have had some relevant experience and have strong inter-personal skills. The successful candidate will be able to demonstrate:

an excellent telephone manner and experience working in reception

the ability to work in a busy office environment and willingness to adapt to change

good administrative and IT Skills and a willingness to embrace new technologies

experience of working with a Management Information Systems (MIS)

Basic knowledge of Microsoft Office Excel, Word & Teams

The ability to work both independently and as part of a team

First Aid certification (or willing to attend a course)

An awareness and understanding of the safeguarding and welfare of children and a clear commitment to delivering best practice in safeguarding.

Key Responsibilities:

Receiving and directing incoming calls via telephone switchboard, answering routine enquiries, forwarding on queries & taking messages

Monitoring the office email account, answering general queries and redirecting where necessary

Meeting, greeting, and signing in visitors.

Making tea and coffee for visitors, preparing for meeting lunches as required

Receiving and signing for deliveries, opening & directing incoming post - processing outgoing post

Ordering of goods & services for admin & academic staff and key events, purchasing weekly staff refreshments (e.g. Tesco delivery)

Scanning, printing & copying documents

Keeping the office stationery cupboard stocked and tidy, ensuring sufficient paper & replacement toner cartridges in stock.

Assisting with general HR admin

Please note, we have a therapy dog who is based in the office on some mornings.

For more information, or to apply, please visit https://www.unicornoxford.co.uk/vacancies/ for an application pack.

Commitment to Safeguarding and Welfare

The school is committed to safeguarding and promoting the welfare of children and young people and expects all employees and volunteers to share this commitment. At all times the Office Assistant will: Help to safeguard the children's wellbeing and maintain public trust in the teaching profession. Help to provide a safe environment in which the children can learn. Help to identify children who may need extra support or who are suffering, or are likely to suffer, significant harm. Promptly raise any concerns to the School's Designated Safeguarding Lead and work with other services as needed. Attend the relevant child safeguarding training and other mandatory induction
Job Types: Full-time, Permanent

Pay: 22,000.00-25,000.00 per year

Benefits:

Company pension Free parking Health & wellbeing programme On-site parking
Schedule:

No weekends
Work Location: In person

Application deadline: 02/06/2025
Expected start date: 07/07/2025