Job Description

Please apply via the website https://www.woodsidegroupcareers.co.uk/ by completing an application form

Woodside Group

At Woodside Group, where AUTISM is our first language, we are looking for a resilient, charismatic, skilled administrator to join our support function, based in beautiful riverside offices in Mountsorrel. We are looking for a passionate administrator, who has established experience of working with education screening and compliance processes.

At Woodside, our vision is to make AUTISM everybody's first language and our mission is to enable young people with an ASD to independently contribute to society; embrace life-long learning and achieve without a ceiling and this is a really exciting time to be joining us, as we're embarking on an ambitious growth strategy to open school schools across the UK. We currently have schools in Leicestershire, Warwickshire and Worcestershire, with more to follow.

Our support functions play a critical role in supporting our student facing operation and are essential to helping us achieve our strategic ambitions, which will improve the lives and opportunities of children with an ASD up and down the UK.

This role sits in our small, but highly effective Admin team. With plenty of opportunity to shape the role and processes and plans for growth and development, if you're ambitious and results focussed, then there are many opportunities to fulfil your potential at Woodside.

If you think you would like to be part of this, then send us your application today!

School Operations Administrator

Perm, Full time, Term time

Hours - optional shift pattern of 08:30-4pm/09:00-4:30pm/09:30-5:00pm (Full time)

Days: 197 days per year, with 4 to be worked during school holidays

Role Purpose

: To provide a comprehensive administrative service to all Woodside Group schools

Skill Requirements:

Essential

1-2 years+ school administration experience Experience of maintaining a Single Central Register and pre employment screening in an educational setting Educated to at least GCSE grade C standard or equivalent in English and Maths Experience of note taking at formal meetings e.g., disciplinary, capability Strong time management skills Excellent organisation skills Confident and strong verbal and written communications skills Ability to manage a variety of internal and external stakeholders Proactive Conscientious Resourceful Able to work with ambiguity and conflicting priorities Working experience of GDPR principles and the maintaining confidentiality Demonstrates a commitment to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment.

Desirable

HR related qualification Degree educated Experience of working in an independent SEN school MAC user Experience of G Suite

Key Responsibilities (including but not limited to)

School Operations responsibilities:

General administration

Key Responsibilities (including but not limited to)

School Operations responsibilities:

General administration

Meet and greet all visitors to the Wharf Sign visitors in and out and issue visitor badge Provide visitors with refreshments and an appropriate place to wait Ensure visitors read the relevant policies Answering and dealing with all telephone calls to the main Woodside Group number, taking messages and transferring calls where appropriate. Listening to and dealing with voicemail messages Ensure voicemail is activated during periods of unavailability Manage all incoming and outgoing post Take post to local post office where necessary General typing and data entry such as staff memos and letters etc. Photocopying Filing Laminating Manage deliveries, ensuring they are signed for Drop off parcels and supplies to bases and where necessary Visit bases as and when required Provide administrative support to the Directors of Woodside Group and the when requested. Maintain and update GIAS Manage and respond to relevant Mail @ Woodside queries within agreed timescales Responsibility for typing up and circulating term dates to all Woodside Group staff, parents and transport by the end of January each academic year. Answering and dealing with all telephone calls to the main Woodside Group number, taking messages and transferring calls where appropriate. Update DfE regards attendance Report on attendance to Management when required Manage taxi queries & taxi company relationship for Woodside Group, in line with the Woodside procedure Manage room and event bookings

Student Transitions

Manage enquiries from parents and local authorities Act as first point of contact for new student enquiries, working with the Family Link Provide administrative support to the students transitions process as required Process student leaver data

Property Management

Support the proprietor with the administration associated with the viewing of new properties and lease applications

People

Organise interviews Via the referencing agency, complete employment screening requirements for new starters in line with safer recruitment policy requirements Manage the collation of eligibility documents such as proof of ID, Proof of right to work, proof of address etc at the appropriate stage, using the document Apply for new starter references Respond to reference requests for existing staff/leavers Maintain the single central register Produce contracts for employment Issue new starter welcome emails Produce new contracts for existing staff following receipt of a change of circumstance form Organise uniform for new starters Book all staff training courses through High Speed Training and other suppliers Maintain training database data Ensure that refreshers are booked an allocated to staff in timely manner

GDPR

Maintain student on roll and off roll data Upon receipt of new student form, create a folder for the student under the relevant school drive Scan and upload all documents relating to the child, then dispose of the originals in line with the data retention process Ensure the appropriate access is given to the Leader responsible for the student Coordinate the annual refresh of parental and student data in September each year, including reissuing privacy notices to parents and students aged 13 years and over. Process leaving students data in line with the data retention policy, ensuring data is retained or securely disposed of as applicable Inform the relevant local authority contact when a student leaves Input student and parent data into ARBOR Scan and upload all signing in sheets to the drive Take notes at sensitive meetings such as disciplinary, grievance etc Input staff data to ARBOR Create new staff files Process staff leaver data in line with data retention policy

Safeguarding responsibilities:

Control access to the school in line with the school's safeguarding (visitor) procedures, including signing-in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures Be alert to unknown individuals on the premises and report any concerns to your Line Manager. Contribute to the safety of children and young people and protect them from harm Demonstrate a commitment to safeguarding and promoting the welfare of children

Health & Safety Responsibilities:

All employees are responsible for ensuring they take every reasonable action to keep themselves and everyone in the school environment safe and well.

Safeguarding Notice:

Woodside is committed to Keeping Children Safe In Education. Part of this position requires you to work closely with vulnerable young people, reporting to Designated Safeguarding Leaders pertinent information about the safety, welfare and wellbeing of students. Full training will be provided.

You are not required to disclose convictions or cautions that are 'protected', as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013). If you're not sure whether one of your convictions is 'protected', you can check here (https://www.gov.uk/tell-employer-or-college-about-criminal-record/check-your-conviction-caution).

If you accidentally provide information about 'protected' convictions or cautions, we won't take this into account. It is an offence to apply for the role if you're barred from engaging in regulated activity relevant to children.

All appointments are subject to the satisfactory completion of pre-employment checks.

All roles are subject to the following eligibility criteria being provided

Proof of address

Two satisfactory references from your last two employers

A completed application form (attached)

Verification of your identity and right to work in the UK

Confirmation of your teacher registration number (if applicable)

A satisfactory Enhanced Disclosure and Barring (DBS) check.

Verification of all listed qualifications

Proof of vehicular business insurance

Proof of a valid driving license registered to your current address

Access to a personal, roadworthy vehicle

Personal mobile phone, to use for business communication

Completion of a pre-employment medical questionnaire

Job Types: Full-time, Permanent

Pay: 25,358.20 per year

Benefits:

Bereavement leave Company events Enhanced maternity leave Enhanced paternity leave Free parking Health & wellbeing programme On-site parking Private dental insurance
Schedule:

Monday to Friday
Ability to commute/relocate:

Mountsorrel: reliably commute or plan to relocate before starting work (required)
Experience:

Administrative: 2 years (required) school administration: 1 year (required) managing a Single Central Register: 1 year (required)
Work Location: In person