invites applications for the role of Receptionist Administrator - Maternity Cover. This position is term time only plus an additional 6 weeks.
The School Receptionist/Administrator will be an essential member of the Support Team and contribute towards the smooth running of the school. Accountable to the Heads PA/Director of Admissions they will provide administrative support, working flexibly across a range of functions including Admissions, Clubs, Compliance, Data Management, Events/Trips, Facilities Management, Finance, HR & Marketing as required. They will act as the first point of call for visitors to the school, parents, staff and children as well as being the initial point of contact for incoming phone calls, students, staff, enquiries and, as such, must be well-presented with a professional, friendly approach. They will also provide First Aid and support to Matron - training can be provided.
Welcoming visitors and responding to telephone and email enquiries ensuring that appropriate actions are taken in a helpful and timely manner.
Registering pupils and ensuring they are accounted for at all times throughout their day; including the two legal registration points and extra curricular activities.
Ensuring the safety and security of the school at all times, making sure that the front door is closed and entry to the premises controlled through the electronic gate system Ensuring that all visitors sign in and take a visitor badge where necessary, conducting the necessary H&S and safeguarding checks.
Communicating with parents regarding all aspects of school life, receiving and passing on information in a timely manner, between parents and teachers, including (for example) phoning parents to ascertain reasons for pupils' absence.
Assisting with all Admissions related tasks, including preparations for and assistance at Open Mornings, taking calls and recording details of enquiries from prospective new families.
Maintaining and updating school information, records and databases.
Receiving, sorting and distributing all packages, deliveries and mail. Helping with preparation of external mailings at busy times (e.g. billing). Ensuring that the reception area is kept smart and presentable. Assisting with the ordering of stationery, materials and resources and ensuring that stock levels are maintained.
Responsible for reprographics for all staff within the school when required.
Attendance at key events such as Whole School Open Mornings as required
The role requires exceptional administrative, communication and IT skills. The ability to work to tight deadlines in a flexible and efficient manner is also an important part of this role. You will be courteous, friendly, and approachable while understanding the need to maintain discretion and act calmly at all times. Excellent customer service, professionalism, and a willingness to go above and beyond is at the forefront of this role.
Experience gained within a similar setting or possession of an administrative commercial skill set that would transfer to a school setting is essential.
The successful candidate will be wholly committed to the aims, ethos and values of Cranford School.
The successful applicant will join a friendly, supportive, and ambitious team, both within the department and across the school.
This role is term time only (plus an additional 6 weeks), working 5 full days, 8am to 5.30pm, Monday to Friday.
Cranford School is just 5 miles from the historic market town of Wallingford and less than thirty minutes from the picturesque town of Henley-upon-Thames.
Further Information
Please visit our website https://www.cranfordschool.co.uk/information/career-vacancies for further information including an Application Pack and Application Form.
All applicants must complete our Application Form to be considered.
For more information, to discuss the role, or any aspect of working at Cranford School, please contact Human Resources on 01491 651218.
Safeguarding
Cranford House School is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including reference checks with current and past employers, an Enhanced Disclosure from the Disclosure and Barring Service and, where applicable, a Barred List, Prohibition and Overseas checks. Shortlisted candidates will be required to complete a Self-Disclosure form. If you are successful in your application, you will be required to complete a DBS Disclosure.
Job Type: Full-time
Pay: 30,000.00-34,000.00 per year
Benefits:
Discounted or free food
On-site parking
Schedule:
Monday to Friday
Education:
GCSE or equivalent (required)
Experience:
Administrative: 2 years (required)
Work Location: In person