Job Description

Details

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Reference number

410090
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Salary

25,000
Salary is per annum for full time staff
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Administrative Officer

Other
TSI/E1/AO###

Contract type

Permanent###

Business area

MOD - Submarine Delivery Agency###

Type of role

Administration / Corporate Support

Business Management and Improvement

Security###

Working pattern

Flexible working, Full-time, Compressed hours###

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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HMNB Clyde, Faslane, Helensburgh

About the job

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Job summary

The Submarine Delivery Agency (SDA) is a part of the Ministry of Defence responsible for the procurement, in-service support, and disposal of the UK's nuclear submarines. Our work is of unparalleled strategic importance nationally and internationally, ensuring the security of the UK's continuous at-sea nuclear deterrent (CASD), and delivering some of the most technically complex programmes in defence. At least one of four nuclear-armed submarines, supported by smaller attack submarines, is on patrol at all times: 24 hours a day, 365 days a year.


At the SDA, we strive to Support, Deliver and Aspire and put out values at the heart of our recruitment process. We believe that everyone should feel comfortable to be themselves and be supported to do their best work. As part of a diverse and inclusive workforce, our team will find a community to belong to. We believe that, by celebrating different backgrounds and different perspectives, together we'll achieve the extraordinary.


This position is advertised at 37 hours per week.

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Job description

This is an exciting role as part of the DSMS (Director Submarine Services) Business Management Hub, to be at the forefront of setting up a new Hub in Clyde in conjunction with the DSMA (Director Submarine Acquisition) Hub. It is a wide ranging role which in addition to business management tasks, you will be required to lead in the area of Security in respect of site access and reporting of breaches.

You will work with the Duty Holder and the Team Leaders to ensure and assure legal regulations and policy compliance within your area of responsibility. Provision of management of business services to delivery teams. Working with a range of stakeholders across DSMS & DSMA Directorates and other internal and external agencies. Provision of support to ensure effective business management services at the Clyde site. Supporting ad hoc tasks on a day to day basis, this will include but is not limited to simple IT queries, issuing site passes, processing stationery requests, ordering resources and general office management requests such as desk and room bookings.

It is anticipated that this role may require regular travel to other SDA sites when required.


Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements


Hybrid and flexible working can be considered for this post but will need regular workplace attendance due to security constraints. Candidates are encouraged to discuss options with the recruiting line manager before submitting an application, 3 days office attendance is required.


If you need to contact Defence Business Services (DBS) regarding this vacancy, please indicate that your vacancy is being handled by Resourcing Team 1. If you experience any technical difficulties with the CS Jobs system, please contact the Support Team at candidate@support.oleeo.com.

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Person specification

To be successful with your application, we are seeking the following attributes:

Experience of working with multiple stakeholders. A collaborative team ethos, with effective written and communication skills. Understanding of the bigger picture and impact on the workforce with the ability to articulate reasoning behind decisions that have been made. As this is a remote working position, it is essential that you have a independent working style with support from the wider teams in other SDA locations. Flexibility of working. The role will require regular onsite attendance as primarily a face to face role. ###

Behaviours

We'll assess you against these behaviours during the selection process:


Communicating and Influencing Seeing the Big Picture Delivering at Pace Working Together

We only ask for evidence of these behaviours on your application form:

Communicating and Influencing Working Together ###

Technical skills

We'll assess you against these technical skills during the selection process:


Customer Focus - Supervised Practitioner Problem Solving - Supervised Practitioner

We only ask for evidence of these technical skills on your application form:

Customer Focus - Supervised Practitioner

Benefits

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Alongside your salary of 25,000, Ministry of Defence contributes 7,242 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Discover My Benefits:

Please follow the link to visit the Discover My Benefits site which showcases the benefits and discounts offered when working as a civilian for the MOD:


https://discovermybenefits.mod.gov.uk/civilian/


This post does not offer any assistance with Relocation Allowances.


Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Things you need to know

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Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours, Experience and Technical skills.

At sift, you will be assessed on your;

Experience:

Personal Statement - This should be a maximum of 1000 words that sets out your motivation for applying and shows how your skills and experience meet the essential and desirable requirements for the role.

Behaviours:

Communicating and Influencing - CSBC1 Working Together - CSBC1

Technical Competencies:

Customer Focus - Supervised Practitioner

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.


Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action.


Please see our candidate guidance for more information on appropriate and inappropriate use

At interview, you will be assessed on your;

Behaviours:

Seeing the Big Picture - CSBC1 Delivering at Pace - CSBC1

Technical Competencies:

Problem Solving - Supervised Practitioner

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.


The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigation can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.


MOD Recruitment Satisfaction Survey - we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.



Feedback will only be provided if you attend an interview or assessment.###

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

Open to UK nationals only.###

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

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Job contact :

Name : Verity Gee Email : Verity.Gee100@mod.gov.uk
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Recruitment team

Email : DBSCivPers-ResourcingTeam1@mod.gov.uk ###

Further information

Please see Further Information document attached.