Job Description

Job Title: Nursery Secretary (Part-Time)

Reports to: Nursery Owner/Manager

Start Date: Monday 5 January 2026
Hours: 8.30 am-1.30 pm; Monday to Friday; Term time only plus, Inset Days(8.30am-4.30pm)

Salary: 14,475 pro-rata
Location: Willow on the Farm Nursery, OX15 5DQ

Purpose of the Role

To provide efficient, friendly, and professional administrative support, alongside the Nursery Administrator, to ensure the smooth running of the nursery.

The Nursery Secretary plays a central role in maintaining communication, organisation, and compliance across the setting--supporting the staff team and building strong, positive relationships with parents and visitors.

Key Responsibilities

Administration and Communication

Manage the nursery inbox: triage, respond, and forward emails appropriately; maintain an organised clear inbox. Handle calls and parent queries warmly and professionally. Support preparation and distribution of newsletters and parent communications. Contribute to nursery social media posts, following safeguarding and permissions guidance.
Attendance and Record Keeping

Welcome families each morning; sign in children and take parent messages. Monitor attendance, follow up on absences and address anomalies daily; maintain accurate logs using the My Montessori Child (MMC) information management system Record staff attendance via MMC Download and distribute termly data reports from MMC for leadership.
Health, Safety, and Compliance

Carry out and log regular safety checks using Bright Safe (online H&S management system) Support diary management for health and safety servicing and inspections. Undertake training to administer basic first aid.
Operational and Team Support

Order and maintain supplies for classrooms, office, and staff kitchen. Support lunch supervision, helping ensure calm and safe mealtimes. Assist with event organisation (e.g. new parent mornings, seasonal events). Prepare and process ad-hoc invoices using MMC and Xero (full training will be provided) Support with printing, display materials, and general administrative tasks as required

Person Specification

Essential

Experience in a busy administrative or office environment.

Strong organisational skills, accuracy, and attention to detail.

Confident IT user (Microsoft Office, email, spreadsheets, databases).

Friendly, professional manner with children, parents, and colleagues.

Flexible, proactive, and able to use initiative.

Willingness to undertake safeguarding, first aid, and software training.

Commitment to continuous professional development.

Respect for confidentiality and an understanding of safeguarding responsibilities.

A positive attitude that reflects our values of confidence, care, and courtesy.

Desirable

Experience working in a nursery, school, or childcare setting.

Knowledge of Montessori or early years education principles.

Experience using Xero or similar finance software.

Experience managing social media accounts for an organisation.

First Aid qualification.

Safeguarding Statement

At Willow on the Farm, safeguarding is the golden thread that runs through everything we do. All staff are expected to uphold our commitment to the welfare and protection of children. The successful candidate will be required to complete safeguarding training and undergo an enhanced DBS check prior to appointment.

Our Promise

Joining Willow on the Farm means becoming part of a caring, collaborative team where everyone is valued. We will support your professional journey, celebrate your contributions, and encourage you to bring curiosity, creativity, and kindness to everything you do.

Job Type: Part-time

Pay: 13,268.00-14,475.00 per year

Expected hours: 25 per week

Benefits:

Company pension Free parking Health & wellbeing programme On-site parking Store discount
Work Location: In person