Job Description

Term: Contract


Working hours: Full-time


Practice area: Finance, Restructuring & Insolvency


Location: Guildford


The Role

The Legal Secretary will provide a vital service supporting the lawyers in our Finance & Restructuring & Insolvency team. The role-holder will support a team of 3 Partners and 8 legal professionals with a broad range of secretarial, administrative and legal-process tasks. Strong IT proficiency is required as involvement with the billing process and other key IT systems is an integral part of the role.


This role is a 15-month fixed term contract.




The below list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of this position.

Team and Client Support

Lead, manage and/or support the billing process/cycle using our practice management system, 3E, including raising and processing invoices, dealing with time allocations/transfers and producing WIP and debt reports Using the New Business Introduction system ("

NBI

") "InTapp" to carry out conflict searches and to open new matters (tagging them appropriately by "case type") Using the client relationship software, "InTapp OnePlace", to record business development and marketing activity, including referrals "in" and "out" of the firm from other legal or professional services firms or other sources of business Proactively seeking work to assist team members during quieter periods Assist in answering telephone calls promptly at all times Act as a point of contact for clients in lawyers' absence, as required

Document management/document production

Preparing client engagement letters and dealing with signature of such letters (typically via DocuSign) Provide a comprehensive and timely word processing service for the creation and amendment of documents using Word, Excel and PowerPoint Ensuring documents returned to the lawyers accurately reflect the original request before returning work. This will include proof reading the document, checking spelling, grammar, sense, amendments and presentation Prepare all necessary documentation to support lawyer business trips

Administrative Support

Manage all manner of administration including:


Manage emails and carry out management of e-post and correspondence (internal and external) File management

Diary/Meeting management

Keep lawyers' diaries up to date in Outlook Arrange internal and external meetings, liaising with property & workplace team as required Organise and support all travel arrangements


Qualifications and Experience


A minimum of 5 GCSEs including English and maths GCSE at Grade C and above Proven experience of working as a secretary or PA in a professional services environment Strong IT skills generally, including intermediate knowledge of Word, Outlook and Excel 2010 Good numerical skills

Skills, Aptitude & Experience

Proactive and self-motivated, demonstrating ability to use initiative and forward thinking Proven ability to learn and master new IT systems, internal processes and procedures Excellent accuracy and attention to detail Excellent organisation skills Proven ability to perform under pressure to see work through to completion / to meet tight deadlines / to manage competing tasks / deadlines Resilient and calm with a confident and professional demeanour Team player and a proven ability to adapt to different lawyer styles and requirements Proven ability to build a positive rapport with clients and other employees Excellent English and grammar Flexible work ethic to meet the Firm's requirements

These are skills/ aptitude and experience which we would prefer someone to have, but are not essential

Specific knowledge and experience of legal documentation, including the legal billing process Expertise with IT software customarily used by professional services firm, e.g. Thomson Reuters 3E and NBI systems, such as "Intapp Open" and "OnePlace" Intermediate knowledge of PowerPoint


The Opportunity


Bonus scheme Pension Scheme (5% employer contribution) Private medical insurance Permanent health insurance Life assurance Receive either the sum of 750 per annum as a travel allowance or reimbursement of car parking expenses via a pay as you go card at a local carpark Enhanced maternity/paternity pay (after sufficient service) Cash back scheme



The Firm

Stevens & Bolton - making a positive difference to your career.


You'll work with people who listen, and who actively and willingly support one another within a collaborative and engaging environment. We genuinely care about our people and strive to build and maintain a diverse, inclusive and happy workforce.


We are recognised as a top firm in The Times Best Law Firms 2025, shortlisted for "Law Firm of the Year: The Independents" at The Lawyer Awards 2025 and shortlisted for "Regional/Offshore Team of the Year" at the Legal Business Awards 2025. The Firm was recently named "Law firm of the year" at the 2025 Legal Cheek Awards, was shortlisted for "ESG Initiative of the Year" at the Women, Influence & Power in Law UK 2024 Awards and shortlisted for "UK Law Firm of the Year - Small/Mid-Sized Firm" at the British Legal Awards 2023. Our refurbished office has been awarded a RICS SKA silver certificate and a 2-star Fitwel accreditation.


We've made excellence the hallmark of our firm: in the clear advice we give, in the enduring client relationships we build and in our proactive and highly responsive service. We seek to recruit people who will help us maintain and build on this, and in return we offer excellent long-term career and development opportunities.

Diversity & Inclusion

We have a strong commitment to diversity and inclusion (D&I). This drives a strategy which focuses on constant promotion of an inclusive culture that encourages everyone to realise their full potential and be themselves at work. Previously we have been shortlisted for "Best D&I Initiative" at The HR Awards and for "Best Talent and Inclusion Initiative" at The Lawyer Awards.