Job Description

Secretary / PA - Immediate Start

Ipswich (Woodbridge Road, IP4)

Monday to Friday | 8:30am - 5:00pm (1 hour lunch)

16.00 per hour

We're a well-established, family-run

industrial cleaning company

based in Ipswich, and we're on the lookout for a

professional and proactive Secretary/PA

to join our friendly office team.

This is a varied and fast-paced role, providing

direct support to our Managing Director and Operations Manager

, and helping to keep the day-to-day running of the business smooth and efficient.

What You'll Be Doing:

Providing full secretarial and PA support to management

Audio typing

quotes from dictated site notes (this is essential)

Diary and appointment management

for a busy and ever-changing schedule Taking calls and giving clear directions to staff out on the road -

strong local knowledge of Ipswich and surrounding areas

is crucial Communicating professionally with clients via phone and email Updating and maintaining job records, quotes, and client files Assisting with basic HR admin and staff records Drafting risk assessments and method statements from dictation Keeping track of

vehicle servicing schedules and road tax renewals

(14 vehicles)

What We're Looking For:

Someone

local to Ipswich

who knows the area well - roads, landmarks, key sites Previous admin, secretarial or PA experience (bonus if you've worked in construction or logistics) Excellent communication skills and a confident, friendly telephone manner Strong Microsoft Office skills - Outlook, Word and basic spreadsheets The ability to

multitask, prioritise

, and stay calm under pressure A

sense of humour

- our small office team works hard but keeps things light!

Ready to Join Us?

If you're looking for a busy, hands-on role where your contributions genuinely make a difference - and you meet the criteria above - we'd love to hear from you.

Apply now and start your next chapter with a supportive, no-nonsense team that values what you bring to the table.

Job Type: Full-time

Pay: 16.00 per hour

Expected hours: 37.5 per week

Schedule:

Monday to Friday No weekends
Application question(s):

What is the post code of your current living address please? (e.g. IP4 4NB) Please confirm if you have read the job description and believe you have experience/skills required. (YES/NO)
Experience:

Administrative: 2 years (required) Audio typing: 2 years (required)
Work Location: In person

Job Types: Full-time, Permanent

Pay: 16.00 per hour

Expected hours: 37.5 per week

Benefits:

Company pension
Schedule:

Holidays Monday to Friday No weekends
Application question(s):

What is the postcode of your current address please? (e.g IP4 4NB) Please confirm if you have read the job description and believe you have experience/skills required. (YES/NO)
Work Location: In person

Reference ID: Secretary/PA