Job Description

Working hours:

Minimum of 35 hours per week

Interview date:

To be confirmed


The Accounts Payable function sits within the Finance Department and is based at the Territorial Head-Quarters. It is a large centralised processing team that provide a clear and transparent service, paying suppliers and employees in a timely manner. The department processes transactions including; purchase orders, purchase invoices, expenses, purchase card administration, miscellaneous sales invoices, income processing and payroll.

Job Summary:

We currently have a vacancy for a Senior Accounts Payable Specialist to support the Finance Processing team.

To support the Accounts Payable Team Leader in the effective running of the section, ensuring the delivery of the relevant outputs, KPIs and SLAs of the centralised payment processing team. To manage, as part of a team, the BACS payment runs and the consolidated invoices for Utilities and Fleet. To ensure the team are working efficiently and effectively whilst consistently achieving objectives, hitting deadlines and ensuring the accurate, timely processing of payments or handling of queries.

Key Responsibilities:

Prepare the twice weekly BACS payment runs ensuring they are timely and accurate, enabling the maintenance of a clear ledger by ensuring all invoices that may have been withdrawn from the payment run are resolved in time for the next payment run. Monitor the direct debit process ensuring that all direct debits are moved over from old obsolete accounts to the new Direct Debit bank account. Process the consolidated invoices for Energy, water utilities and Fleet suppliers in a timely manner and reconcile the payment to the supplier. Liaise with Procurement on all queries received from the Corps, Central and Social departments Work with the Team Leader to ensure that all direct cashbook entries on the Social and Central bank accounts are posted in a timely manner Ensure the accurate validation of all invoices before they are matched to a purchase order (PO) and accurate coding to ensure authorisation can be obtained via the workflow Deal with escalated queries and concerns from suppliers and officers/employees and investigate delays in authorisation of invoices and/or expenses To investigate all debit balances, overpayments and review the aged creditors list on a regular Work in a matrix fashion to cover all aspects of Accounts Payable (Central, Social, National and Expenses)

The successful candidate will be able to demonstrate they have:

Two A'Levels and GCSE Maths and English at a grade C or above Experience working within accounting functions with an understanding of basic accounting concepts Experience of sophisticated accounting systems with multi-level coding structures The ability to process transactions accurately and quickly Good oral and written communication skills Strong organisational and prioritisation skills A working knowledge of Microsoft office products and basic to Intermediate Excel skills Detail orientation with attention to detail and accuracy Ability to be flexible and to work with tight deadlines with a high volume of work Customer focused and able to work as part of a team

In order to complete your application please download and read the job profile and any other attachments.

In the job profile you will find the criteria required for the role please make sure that you address this in your supporting statement as this forms the basis of our shortlisting.

Appointment subject to satisfactory references and proof of right to work in the UK

For details of how to prove your right to work in the UK please click

here

and please note that we are unable to offer sponsorship.

Please note that any Salvation Army employees who are under notice of redundancy and apply for this position will be given priority consideration.

We reserve the right to close this advert earlier if we feel that we have received sufficient applications.

Promoting equality in the workplace and as a disability confident leader scheme employer, we guarantee to interview all disabled applicants who meet all the minimum essential criteria for the vacancy.