Job Description

To provide high level administrative support to the Public Health Nursing (PHN) Operational Managers.

To manage the administrative staff within the teams, whilst adhering to ABUHB policies and procedures.

To be responsible for the administrative co-ordination of the PHN Management team and lead administration team members supporting

and sharing good practice.

To be responsible for the administrative and secretarial duties and advice for team. This will include, electronic scheduling of meetings,

formatting and distribution of communications (including letters and flyers), collating service information into databases, organising hard

copy and electronic filing systems, supporting service meetings.

The post holder will provide specific support to the PHN Operational Managers and act as a point of contact for identified projects. The

post holder will also need to demonstrate a calm and organised approach to completing multiple tasks and meeting deadlines. The post

holder will be required to communicate effectively and sensitively with internal colleagues, external organisations and, on occasion,

patients, relatives or carers. The post holder will provide a confidential, comprehensive and efficient administrative service, undertaking a wide and varied range of administrative duties as specified using a problem-solving approach to the range of diverse issues that arise on a daily basis



Responsible for the day to day running of the administration support to the PHN Operational Managers and wider team using advanced

IT skills and software programmes. Developing, completing and maintaining information on IT systems. To retrieve information and

reports for monitoring and evaluation.

Plan, organise and manage the room booking processes, supporting meetings, training and event planning and preparations and

supporting staff to use systems effectively. To be responsible for taking and transcribing minutes of meetings as required To work within priorities set by the PHN Operational Managers; to work independently and manage own workload on a day-to-day basis.



The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.



Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.



We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.



Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future



Responsible for the day to day running of the administration support to the PHN Operational Managers and wider team using advanced

IT skills and software programmes. Developing, completing and maintaining information on IT systems. To retrieve information and

reports for monitoring and evaluation.

Plan, organise and manage the room booking processes, supporting meetings, training and event planning and preparations and

supporting staff to use systems effectively. To be responsible for taking and transcribing minutes of meetings as required To work within priorities set by the PHN Operational Managers; to work independently and manage own workload on a day-to-day

basis.

To follow Health Board administrative policies and procedures utilised to manage all aspects of the department and ensure that

administrative standards are maintained at all times to a high degree.

Initiating and establishing new systems of work to improve efficiency and effectiveness to the benefit of the team and to propose

changes to working practices in own work area.

To process oracle orders for stationary, equipment and services. Also manage the timely processing of invoices via Oracle.

To undertake specific duties as required by the PHN Operational Managers. This may include specific projects and tasks directly related

to the current work and or the development of the overall services.

To be responsible for the management of the office and the development, implementation and maintenance of office practices and

procedures.

Working with digital information systems and advising managers and team members.

To maintain and co-ordinate the electronic diaries of named managers acting as secretary and arrange meetings, taking actions as

agreed and when necessary, in their absence. Initiating and establishing new systems of work to improve efficiency and effectiveness.



You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac.