Job Description

Job Title: Senior Administrator

Company: Vivax-Metrotech

Location: Bridgewater, UK

Job Type: Full-time / Permanent

Vivax-Metrotech develops and manufactures products for buried utility locating, fiber-optic cable locating, ferrous metal detection, coating analysis, and performing ACVG surveys on cathodic protected pipes, finding sheath-to-ground faults on cables, inspecting the interior of pipes and ducts, and mapping of buried utilities.

Vivax-Metrotech products are backed by our worldwide network of trained distributors and service centers, offering our customers local sales, training, and high-quality service. Located in Santa Clara, California, in the heart of Silicon Valley, Vivax-Metrotech Corporation designs and manufactures buried utility locating instruments and video inspection equipment.

At Vivax-Metrotech, we are seeking a highly organized and experienced Senior Administrator to manage both accounting and human resources functions for our UK operations. This dual-role position involves overseeing day-to-day financial processes, supporting external audits, and ensuring compliance with UK employment legislation and financial regulations. The ideal candidate will bring strong attention to detail, excellent communication skills, and a proactive approach to managing cross-functional administrative responsibilities.

Accounting & Finance

Maintain accurate double-entry bookkeeping for all UK transactions Manage and audit bank account reconciliations and overseen accounts payable/receivable. Prepare and submit VAT returns; liaise with HMRC as required. Support monthly, quarterly, and annual financial reporting. Coordinate external audits and liaise with accountants. Track and manage business rates, rent, and utility accounts. Process charge card transactions, staff reimbursements, and expense claims. Manage company cash flow forecasts and assist with budget planning. Maintain capital asset registers and depreciation schedules.
Human Resources

Administer payroll and ensure compliance with PAYE and NI regulations. Manage pension schemes including auto-enrolment (e.g., NEST) and payments to providers. Handle new starter onboarding, contract preparation, and HR records maintenance. Coordinate employee benefits including private healthcare and group life assurance. Prepare and file P11D forms for Benefits in Kind (e.g., vehicles, healthcare). Ensure Health & Safety (H&S) and fire safety policies are current and adhered to. Respond to employee queries regarding payroll, benefits, and HR policies. Support compliance with employment law and data protection (GDPR).
General Administration

Maintain financial and HR records both digitally and in physical archives. Liaise with insurance providers for annual renewals and employee cover. Support import shipment documentation and customs requirements. Coordinate responses to official surveys or queries (e.g., HMRC, ONS). AAT Level 3+ or equivalent experience in finance/accounting (desirable). CIPD Level 3 (or willingness to work toward it) for HR responsibilities. Proficient in accounting software (e.g., Sage, Xero, QuickBooks) and MS Office Suite. Sound knowledge of UK payroll and pension regulations. Strong interpersonal and problem-solving skills. Ability to manage multiple responsibilities and deadlines effectively. High level of discretion and confidentiality.
- Pension

- Holidays

- Private Medical Insurance

- Life Insurance

- Eye Test Costs

Compensation:

Exact compensation may vary based on skills, experience, and location.

Job Type: Full-time

Pay: From 36,000.00 per year

Benefits:

Company pension Life insurance Private medical insurance
Schedule:

Monday to Friday Weekend availability
Work Location: In person