Job Description

Please note this post may close earlier if there are sufficient applications.

Job Title:

Senior Administrator (Safeguarding)

Location

: Assembly Buildings, Belfast

Council:

Social Witness

Salary Scale:

A3 - 20,700 - 23,868 per annum

Hours of Work:

32.5 hours per week (Mon-Fri)

Responsible to:

Office Supervisor (Council for Social Witness)

MAIN FUNCTION OF JOB

To be an active member of the General Assembly's staff team, contributing to the effective administration of its functions.


To provide administrative support to the Council Secretary, executive staff and Conveners for the delivery of the agreed work programme for CSW in a manner in keeping with the Christian ethos of the Presbyterian Church in Ireland.

About The Role

Responsibilities and Duties

1. To process Access NI applications and NVB Checks for the Presbyterian Church in Ireland, its associated bodies and organisations in line with CSW policies.


2. To be responsible for the maintenance of the record management system for criminal record checks for the denomination.


3. Liaise with CSW Umbrella Groups in processing their Access NI applications and provide related advice.


4. Keep up to date with changes to policies around Access NI and NVB and ensure these are communicated with line management.


5. Manage outcomes from criminal record checks in line with the PCI policy.

Training

6. Manage training requests across the domination


7. Liaise with volunteer trainers and congregational representatives to organise training sessions


8. Maintain central training database


9. Produce annual statistical information


10. Carry out administrative changes in programme resources, e.g. presentations, pocket guides and forms

Onus

11. Be responsible for the administration of safe churches and maintenance of records management system for the same

Administrative Tasks

12. To carry out all clerical duties, management of telephone calls and email communications. (Duties may include word processing, filing, photocopying, distribution of post, and organising meetings when required as part of the CSW administration team).


13. Be part of a team that manages first contact for safeguarding queries and escalate appropriately.


14. Produce reports and statistics for various Committees, Panels, Director and Council when required.


15. Attend and participate in Council for Social Witness administration team meetings and safeguarding meetings.


16. Participate actively in own supervision


17. Support regional care managers with administration tasks in relation to adult safeguarding within the care services. Under take any other duties relevant to the post as required

Required Criteria

Minimum of 5 GCSEs (grades A-C) including English Language and Maths or equivalent qualifications OCR (RSA) Stage II Word Processing or equivalent in competence or qualifications Proficient in the use of Microsoft Word, Excel, Outlook, PowerPoint and Access One year experience of administrative work Experience of creating and maintaining filing systems and databases Experience of answering customer queries - ideally in person, on the phone and via email/letters Experience of dealing with sensitive/confidential matters and awareness of the importance of data protection To be able to commit to working within the Christian ethos of the Council for Social Witness and Presbyterian Church in Ireland

Desired Criteria

A knowledge of Child and Adult Safeguarding issues, including awareness of Access NI or Garda vetting processes Experience in the administration of Access NI checks Experience of invoicing and processing finance Experience of organising meetings, booking rooms/venues and providing or organising hospitality for groups of varying sizes Experience of diary management using Microsoft Outlook

Skills Needed

About The Company

The Presbyterian Church in Ireland (PCI) is one of the largest Christian denominations in Ireland, with over 500 congregations across Northern Ireland and the Republic of Ireland. Rooted in the Reformed tradition, PCI is committed to spreading the Gospel, serving communities, and supporting mission work both locally and globally. The Church plays an active role in education, social care, and advocacy, reflecting its core values of faith, compassion, and service. Through worship, discipleship, and outreach, PCI seeks to make a meaningful impact on society while fostering a strong, supportive Christian community. Governed by a system of elders, the Church values biblical teaching, leadership, and engagement with contemporary issues. Additionally, PCI provides a range of resources and initiatives to support individuals, families, and communities in their faith journey.

Company Culture

The Presbyterian Church in Ireland (PCI) fosters a culture of faith, service, and community, rooted in biblical teaching and the Reformed tradition. It values integrity, compassion, and inclusivity, encouraging members to live out their faith through worship, discipleship, and outreach. PCI places a strong emphasis on servant leadership, where ministers, elders, and members work collaboratively to support one another and serve their communities. The Church is deeply committed to pastoral care, social responsibility, and global mission work, reflecting its dedication to making a positive impact both locally and internationally. With a focus on spiritual growth, education, and engagement with contemporary issues, PCI provides a welcoming and supportive environment where individuals and families can deepen their faith, contribute to meaningful causes, and build lasting relationships within a vibrant Christian community.

Company Benefits

Vacation, Paid time off, Retirement plan and/or pension, Referral bonus, Employee Assistance Scheme, Perks Card, Wellbeing Scheme, Annual performance review, Culture of recognition, On the job learning, Progression opportunities, Service recognition increases to annual leave

Salary

20,700.00 - 23,868.00 per year