Job Description

Pharmacy Senior ATO/Storekeeper, to support the Receipt & Distribution / Bulk & Stores Manager, Dispensary Leads and Quality Assurance Lead in managing the Pharmacy storage areas, stock control, quality assurance and supporting the Pharmacy Automation Lead to ensure the maintenance and smooth day to day operations of the Pharmacy service in UHSussex NHS Trust



We are looking for an enthusiastic, self-motivated person with good communication and development skills to undertake this essential post. The role will involve supporting the Receipt & Distribution / Bulk and Stores Manager, Dispensary Leads and Quality Assurance Lead working within pharmacy cross site locations and with support staff for the management, maintenance and future development of our storage areas, stock and pharmacy stores at the Worthing General Hospital & St Richards Hospitals to include 7 day working and providing cover across all four hospitals in UHSussex NHS Trust, if required. The successful candidate will have duties in the dispensary, ward distribution & receipt, to include all Pharmacy storage areas and automation, supporting the Receipt & Distribution / Bulk&Stores Manager and Quality Assurance Manager in developing and maintaining policies and procedures to ensure a safe, efficient and contemporary service, managing the day to day storekeeping duties, areas and whilst maintaining MHRA guidelines and criteria for safe and secure receipt, storage and distribution.



You will hold or work towards an NVQ Level 2 Pharmacy Service certificate appropriate to your role with. Pharmacy Receipt & Distribution or equivalent experience desirable



At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.



We treat our patients & staff with the same compassion & empathy we expect for ourselves. We're here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme, for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.



As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop. We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.



We look forward to receiving your application & the start of your journey with UHSx.

Candidate Information Pack:

https://www.uhsussex.nhs.uk/resources/candidate-information-pack/



Role Summary



Responsible for storage of all pharmaceuticals within the department, to include managing and supervising storage areas, expiry date checking and stock rotation Responsible for training of pharmacy staff regarding storage areas, expiry date checking and stock rotation. Responsible for reviewing the temperature control for specific storage areas, reporting to the Dispensary, Receipt / Bulk and Distribution / Stores, and Quality Assurance leads in all aspects of temperature management and excursions Ensure that NHS Supplies/Sundries stock are receipted and stored away in respective areas and to support the administrative teams in managing the department paperwork being labelled, boxed and distributed to library services for storage. Organise and be accountable for day-to-day work tasks in relation to the stock control (including Daily Stock Takes / KTAKE), storage of Pharmaceuticals (to include Automation) and supporting Stock Returns. Provide high level supervision and assistance to the Pharmacy Assistant Technical Officers (ATOs) for the Dispensary, Receipt and Distribution services throughout the Trust by supporting stock management and Pharmacy Automation roll out. Participate as an active member of the Pharmacy Team, providing line management in line with departmental procedures Participate in on-going training and development, and maintain skills necessary for the role

Carry out daily practice in line with our Trust values:

Communication Kindness, Understanding and Inclusion Fairness and Transparency Working Together Excellence

Key Working Relationships

Internal:

Pharmacy Department, Pharmacy Receipt & Distribution Team / Stores & Bulk Team, Pharmacy and Ward Staff responsible for Pharmacy stock control, and the extended Pharmacy Trust team UHSussex NHS Trust Pharmacy Purchasing & Invoicing Team Other hospital support services. To maintain good communications with all patients, their carers and relatives.

External:

Pharmaceutical Suppliers and the representatives to include couriers and delivery personnel

Structure Chart



Pharmacy Receipt & Distribution Structure (UHSussex Hospitals NHS Trust, RSCH,PRH)



Deputy Chief of Pharmacy



(RSCH,RAH, SEH, PRH)



Chief Pharmacy Technician



(Cross Site)



Senior ATO/Storekeeper



Receipt & Distribution



(RSCH,RAH, SEH)



Senior ATO/Storekeeper



Receipt & Distribution



(PRH)



Receipt & Distribution Manager



(RSCH,RAH, SEH,PRH)



Chief of Pharmacy



Pharmacy Stores Structure (UHSussex Hospitals NHS Trust, WOR,SRH)



Deputy Chief of Pharmacy



(WOR, SRH)



Technician Team Leader PIPAS



Senior ATO/Storekeeper



Stores



(WOR)



Senior ATO/Storekeeper



Stores



(SRH)



Senior Specialist Pharmacy Technician - Procurement



Chief of Pharmacy



Main Duties and Responsibilities



Work within own level of assessed competence and participate actively in training and assessment. Take personal responsibility for booking and participating in all statutory & mandatory training required for the role. Work consistently in a way that minimises the risk of infection (to patients and self) and maintains health, safety and security in line with established protocols (eg. hand hygiene, use of Personal Protective Equipment). At all times, maintain patient dignity, privacy and confidentiality. Provide concise, legible and accurate data and records from own work (Input into Pharmacy computer system CMM and handwritten) Provide supervision and support to Pharmacy staff as directed for stock management processes. Provide day to day management in the storage of, and storage areas for, all pharmaceuticals within the Pharmacy footprint, securely storing stock into the allocated areas of shelving and Pharmacy automation, ensuring tidiness, correct labelling, rotation of stock to comply with product storage guidelines and oversee stock stored in appropriate temperature controlled areas, whilst presenting stock in such a way to enable efficient issues by Pharmacy staff Provide supervision and assistance for Pharmacy ATOs to ensure the Daily Stock Takes are printed, checked and investigated to comply with Trust Audit requirements. Organise daily stock take counts and complete investigations of errors daily of CMM generated stock take sheets, considering the selected stocks expiry dates of products and any short-dated items on the stock take sheet. Provide support and joint supervision with the Pharmacy ATOs responsible for departmental expiry date checking to ensure all pharmaceutical areas within the department are checked, reported and removed monthly to comply with Quality Assurance procedures To provide support to the Pharmacy Admin team in relation to NHS Sundries ordered to be stored away and the systematic collection of Pharmacy paperwork to be sent to library services for storage To supervise and assist ATOs emptying ward boxes and filter drugs for return, recycling & destruction whilst following COSHH regulations. To aid in the training and maintenance of the Pharmacy automation processes and to liaise with Automation suppliers (if required), Dispensary Lead Technician and Receipt & Distribution / PIPAS Manager to ensure a continuation of replenishment and supply of fast-moving stocks and consumables from the receipt & distribution / bulk & supply area(s) into the Robot and any issues related to automation problem solving. Supervise and assist where necessary answering telephone(s), emails and resolve stock or storage enquiries as appropriate. Resolve irregular stock discrepancies by liaising with the Dispensary Team, Receipt & Distribution / Stores & Bulk Team and Manager, and query CMM discrepancies with a senior staff member. * Access online working temperature areas where Pharmacy stock is located following the procedure for Temperature Reading and after actions as necessary. Inform and assist the relevant senior staff of temperature excursions outside recommended limits.