Job Description

Senior Business Development Coordinator

SUMMARY

This role plays a pivotal role in coordinating and supporting business development activities across the Petroleum Services (PS) and Integrated Reservoir Services (IRS) teams. This role ensures seamless integration of financial oversight, contract management, and administrative processes with broader strategic business development goals. The position involves compiling and communicating revenue and expenditure data, managing invoice processing and audits, coordinating proposals and tenders, and serving as the primary liaison for client visits. The role also contributes to performance reporting and strategic planning, offering valuable insights to regional leadership.

DUTIES & RESPONSIBILITIES

Compile and communicate regional PS and IRS Flash projections, ensuring timely and accurate reporting of revenue and expenses to the Country Manager. Manage invoice processing and collections for the IRS team, ensuring compliance with financial reporting regulations and QHSE system standards. Maintain IRS invoice data for state partner audits and quarterly reports in line with internal and client requirements. Administer regional contract documentation, including data licensing agreements, renewals, and award tracking for PS and IRS. Oversee general administrative and logistical support for IRS state partner engagements, including travel, accommodation, entertainment, and advancements. Support the PS and IRS business development team in organizing client visits, coordinating proposal preparation, providing technical and commercial input, and capturing client activity feedback. Lead the implementation and oversight of agent and subcontractor agreements, ensuring appropriate documentation and process compliance. Provide regular sales and business development summaries as requested by the Country Manager. Contribute to regional business strategy development, offering recommendations on resource needs and priority areas. Attend business development meetings and provide operational insight to drive performance. Maintain confidentiality of company and client information at all times. Demonstrate flexibility by performing other duties as assigned, supporting a culture of adaptability and continuous improvement. The list of job duties is not exclusive or exhaustive and the job holder will be required to undertake tasks that may reasonably be expected within the scope of the job.

QUALIFICATIONS

Bachelor's or Master's degree in Geoscience, Business Administration, Project Management, or a related field. Project management certification preferred (e.g., PRINCE2, PMP). Excellent communication and client relationship management abilities. Extensive experience in the energy sector (preferably oil & gas), with a focus on business development operations, financial oversight, and proposal coordination. Demonstrated ability to manage technical and commercial tenders, contract administration, and supplier registration processes. Experience with CCS, geothermal, or energy transition projects is desirable. Familiarity with compliance and registration platforms such as Achilles, JQS, and Open-ES. Strong background in budgeting, forecasting, invoicing, audit preparation, and compliance with financial reporting requirements. Proficient in Microsoft Office (Word, Excel, PowerPoint), Salesforce CRM, and project tracking tools.

KNOWLEDGE, SKILLS & ATTRIBUTES

Strong time management and multitasking skills; ability to meet deadlines and manage competing priorities. Proven experience coordinating across departments and maintaining structured workflows. Ability to work independently in challenging circumstances and use initiative to propose and implement changes to work practices. Ability to generate a team approach to problem solving. Ability to present, communicate effectively, and solve problems by applying sound reasoning and strong interpersonal skills to engage effectively with internal teams, clients, and external partners. Ability to work with Company Senior Management to meet business objectives. Provide leadership and commitment to ongoing improvements in safety, quality, productivity, and delivery performance.

COMPETENCIES

Business Acumen:

interpret external trends, business context, strategy, and operations of the organization and analyze customer needs, and co-creates business strategy and operational solutions that create value and impact to achieve sustainable business results

Strategic Thinking:

contributes to the development and execution of business strategies aligned with customer needs and organizational goals.

Stakeholder Engagement:

builds strong relationships with clients, partners, and internal teams to support collaboration and long-term value.

Operational Awareness:

understands the organization's structure, services, and systems to ensure alignment between business development activities and operational capabilities.

Customer & Market Insight:

analyses client requirements and market trends to identify opportunities and shape tailored, value-driven solutions.

Sustainable Delivery:

focuses on delivering solutions that provide long-term commercial value and support sustainable business growth.

Execution Excellence:

deliver impact through practical problem-solving, finding practical solutions to navigate and overcome obstacles; engagement with stakeholders, achieving shared goals using effective interpersonal skills; and purposeful execution, implements actionable and adaptive plans to achieve results.

Data Literacy:

analyze, interpret, and communicate operational data to derive actionable insights, inform decision-making, and operational improvements to achieve strategic business objectives.

Digital Agility:

utilize technology to enhance operational efficiency and prepare the organization to adopt digital practices.

Leading Self:

has a self-awareness of how actions are perceived and how to respond to feedback. Leading with empathy towards others and understanding the world from their point of view.
Core Laboratories, including all of its affiliated and related entities, is an equal opportunity employer and is committed to creating an inclusive environment for everyone. Employment decisions are made regardless of characteristics including, but not limited to, race, color, sex, sexual orientation, gender identity, national origin, age, disability, religion, genetic information, protected veteran or uniformed service member status, and any other characteristic protected under applicable law.