Job Description

LOCATION:


Social Work Unit - HMP Longforgan, Social Work Unit, HMP Open Estate, Castle Huntly, Longforgan, Dundee, DD2 5HL


SALARY:


26,090 - 27,498 per year


CONTRACT TYPE:


Permanent


POSITION TYPE:


Full Time


HOURS:


36 hours per week



We currently have the following opportunity:



Senior Clerical Assistant- PKC13233

26,090 - 27,498

Castle Huntly, Longforgan, Dundee DD2 5HL



Working within the perimeter of the Open Estate, HMP Castle Huntly you will be responsible for developing, managing and providing a comprehensive and consistent administrative support service to the Social Work Team which are part of the Justice Services. This role is Office based.



Main Accountabilities



Support Service Managers/Team Leaders/Admin Officers in providing an effective and efficient support service within a Justice Locality.



Carry out all clerical tasks associated with the post.



Operate departmental systems including for the input, collation and retrieval of information and carry out searches as required.



Maintain and utilise other electronic databases for the input, collation and retrieval of information as required.



Maintain various records, registers and statistical information, both manual and computerised; ensuring financial and administrative procedures are adhered to.

Complete purchase orders and process invoices in preparation for payment.



Use Microsoft packages to produce reports, memos, letters and other documents from written drafts, audio tapes or other paperwork.



Maintain electronic filing systems, including sourcing and retrieval of files, setting up and closing client files.



Answer telephone calls, directing the caller to the appropriate person or taking messages.



Assist with a range of administrative functions conducted within the service including handling of mail and operation of Multi-Functional Devices and printers.



Support effective communications and collaborative working between support services and other colleagues within the services.



Participate in a range of team meetings and liaise with all levels of staff, agencies and service users.



Promote and maintain a highly professional approach in dealing with the public and other agencies, both directly and indirectly.



Participate in and undergo relevant staff training as required to enhance individual performance.



Provide cover for the Administrative Officer as and when required.



Provide cover in other localities as and when required.



Other Duties



The post holder may be required to perform duties other than those given in the job description for the post. The particular duties and responsibilities attached to posts may vary from time to time depending on the requirements of the Service without changing the general character of the duties or the level of responsibilities entailed.

Skills & Experience Required

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We are seeking a confident individual to provide an efficient and effective administrative support role as part of busy team within the Justice Services.





You must have the ability to deal with confidential client information sensitively and appropriately.



An aptitude to updating information to a variety of systems is essential combined with the ability to transpose information from one system to another.



You must have good organisational skills coupled with proven communication skills.



An ability to work flexibility and manage competing demands to support the needs of the service.



Given that you will be working within a small team you must be a good team player as you will be required to cover for your colleagues as and when required.



Accuracy and attention to detail is essential ensuring all information is recorded accurately and securely.



Computer literate in Microsoft packages with good IT skills, including the ability to develop/manage Excel spreadsheets, and a general awareness of IT applications is essential.



Experience of working in an office environment, providing administration and clerical duties is desirable.



You will be required to undertake a Disclosure Check.

Working at Perth & Kinross Council

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Our

values and behaviours

influence our work and support us in the delivery of our key priorities. In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our

values and behaviours

.