Job Description

LOCATION:

Hybrid London, City of, UK
Please note, where PRI has an office there is an expectation to work a minimum of 2 days per week.

BASIS:

Full-Time (12-Month Fixed Term Contract - Family Leave Cover)

SALARY:

61,000 - 72,000 (GBP)

CLOSING DATE:

8:00pm, 9th Oct 2025 BST

About the PRI

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The PRI is the world's leading proponent of responsible investment. It works to understand the investment implications of environmental, social and governance (ESG) factors and to support its international network of investor signatories in incorporating these factors into their investment and ownership decisions.



The PRI's three distinct capabilities relate to the core elements of the PRI's approach to achieving a sustainable financial system.


Translate RI (Responsible Investment) thought leadership into insights and practical support that is tailored to what signatories need to progress their RI practice Convene our vast network to create opportunities for collaborative action Harness our global scale to influence policymakers and regulators to effect system change

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The postholder will be responsible for overseeing the logistical delivery of PRI's annual flagship conference, PRI in Person, working closely with external suppliers and event agencies to ensure timely and effective planning of all elements. Through direct oversight of the conference's implementation, the individual plays a pivotal role in supporting the achievement of the organization's strategic objectives.



Reporting to the Director of Events, this role will oversee the Event Manager and the Events and Sponsorship Associate and will be an integral part of the Marketing and Strategy team.




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Core Responsibilities

Oversee the logistical execution of PRI's annual flagship conference, including budget and timeline management, contract negotiations, and the supervision of event agencies. Oversee RASCI for the event, allocating tasks and responsibilities to the team in line with personal strengths and considering development opportunities. Develop and manage event budgets, ensuring cost-effective solutions and alignment with financial objectives, while keeping the finance team informed of any significant changes or developments. Successfully manage internal and external stakeholders for the event, including our two key agency suppliers. Prepare requirements for quotes, appoint suppliers and check sustainability criteria, regularly liaise with them to deliver a successful event. Review and negotiate suppliers' contracts working collaboratively with the PRI legal team. Oversee the launch of the registration platform in collaboration with internal teams and external suppliers, troubleshoot as required. Oversee ticket sales, liaise with the Event Manager to keep track of delegate registrations and discounted tickets. In collaboration with relevant colleagues, coordinate the design and delivery of branded collateral, including staging, directional signage and sponsored materials. Provide support to the Head of Sponsorship in achieving key deliverables and objectives. Ensure the event runs smoothly onsite, coordinate with suppliers and support colleagues as required. Manage the evaluation process, reconciling budgets and other post-event wrap up activities. Provide oversight and management of direct reports. Support the Director of Events in delivering against the team's business plan and budget. Perform related duties as assigned, within your scope of practice.
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Person Specification

Excellent project management skills, including the ability to design and deliver projects to tight deadlines, manage conflicting priorities, and apply appropriate standards and working practices. Proven experience in managing and collaborating with both internal and external stakeholders, including those at a senior level. Ability to manage end-to-end logistics of large-scale conferences/exhibitions (1000+ delegates) with budgets in excess of $1m. Good understanding of key suppliers such as venues, AV, stand contractors, etc. including experience of negotiating costs and contract terms. Well-developed people management skills (including providing feedback & challenge, coaching and developing individuals) Extensive experience in end-to-end event logistics management with a proven track record of delivering complex, multi-day international conferences Strong budgeting skills, with a proven ability to independently develop, manage, and monitor large event budgets, ensuring alignment with financial goals and the ability to make informed, data-driven decisions A collaborative and consultative approach to working with others and committed to fostering an inclusive environment. Very good project management skills, with experience in delivering multiple projects successfully, including directing both internal and external stakeholders and adhering to timelines. IT/Digital skills (Microsoft Office, project management systems and CRM) Excellent written and verbal communication skills.

We particularly welcome candidates from under-represented groups, including Black, Asian, and other People of Colour, those with visible or non-visible disabilities, LGBTQ+ candidates and those who are neurodivergent.



The PRI is committed to offering flexibility to our employees, both formal (e.g. part-time work) and informal (e.g. a shift in hours to accommodate caring responsibilities). Please talk to us about how we could make this role flexible for you.



N.B. We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.