Job Description

Join Colchester Institute - Where Your Career Makes a Difference

Colchester Institute are looking for a highly organised and motivated

Senior Exams Assistant

to join our Exams and Timetabling team. You'll play a vital part in ensuring all internal and external examinations are completed accurately, efficiently and in compliance with JCQ and awarding body regulations.


Working closely with colleagues across the college, you'll coordinate exam entries, schedules and results, support students with access arrangements, and help ensure a smooth and positive experience for everyone involved. You'll also contribute to improving our exam processes and maintaining the highest standards of service.

Job Title: Senior Exams Assistant

Main Responsibilities

Prepare and process exam registrations and entries by set deadlines Liaise with curriculum teams, awarding bodies and the Additional Learning Support team Organise invigilation, exam rooms and materials in line with regulations Maintain accurate records and data within college systems Communicate clearly and professionally with staff, students and external partners Support the training and coordination of invigilators Promote excellent customer service and efficient administration across all exam processes

About You

You'll be detail focused, reliable and confident managing multiple deadlines in a busy environment. Strong communication and teamwork skills are essential, along with a commitment to accuracy and great customer service. Previous experience in an exams or education administration role is desirable but not essential.

Why Join Us?

At Colchester Institute, we're passionate about supporting students and staff to achieve their best. You'll be part of a friendly, professional team, with access to ongoing development, generous benefits and the satisfaction of helping deliver exceptional exam services that support student success.

Essential Qualifications:

Education to level 3 or above and/or a professional qualification in relevant subject area or equivalent Minimum of Level 2 qualification in English and Mathematics GCSE 4+ or C and above / CSE Level 1 / O-Level C or above / Level 2 Adult Numeracy or Literacy or equivalent

Essential Experience:

Experience of working with complex databases for data collection, input, tracking and reporting. Experience of dealing with people at all levels and of all ages, both in person, on the telephone and communicating by letter/email Administrative experience in a busy office environment Excellent IT experience, including Microsoft Office products to produce clear and accurate communications, using information from databases and a wide range of communications media

All applications will be assessed against the stated essential requirements, so please ensure your CV clearly demonstrates how you meet them.

We do not engage with recruitment or search agencies

unless they have been officially contracted in line with our PSL.