Job Description

We are seeking a highly organised and commercially astute Senior Export Administrator to oversee and streamline intercompany inventory exports from the UK to the Netherlands, Spain and France. This is a critical cross-functional role that requires a strong understanding of customs compliance, ERP coordination, transportation documentation, and EU-UK trade regulations. The successful candidate will play a pivotal role in standardising export workflows, ensuring timely and accurate documentation and enabling visibility across group entities.

Key Responsibilities

Develop and maintain standardised intercompany transfer processes (ICTA), including transfer pricing, Incoterms (DDP, DAP, EXW) and VAT treatment. Coordinate mirror sales/purchase order processes across ERP platforms if needed (e.g. NAV 2018, Sage Sicon). Ensure stock ownership transfer and landed cost calculations are accurately tracked and journaled. Prepare and manage all UK-side export documentation, including Commercial Invoices, Packing Lists, Customs Declaration Service (CDS), Export Declarations and Movement Reference Numbers (MRNs). Ensure all documents meet customs requirements for France, the Netherlands and Spain, including the correct HS codes, EORI registrations and Incoterms. Coordinate with EU counterparts to manage import declarations. Implement and maintain digital archiving for audit trails (e.g. by ASN or shipment number). Support customs broker liaison, declarations and clearance communications where necessary. Coordinate intercompany shipment scheduling using dedicated transport lanes (pre-defined routes) or LTL/FTL carriers. Track vehicle departures, customs clearance and delivery milestones using integrated carrier APIs (e.g. UPS, TNT). Review transport dashboards, carrier SLAs and KPI scorecards (e.g. on-time delivery, damage rates, dwell time). Optimise returns, backhauls and carrier performance through structured reviews and exception reporting. Monitor and report stock discrepancies, customs holds and shipping delays with structured Root Cause Analysis (RCA) and escalation. Maintain a shared issue tracker for cross-functional transparency. Identify opportunities to enhance traceability. Assist in the evaluation or integration of customs broker platforms to reduce risk and cost if required.

Skills and Experience

Minimum 5 years' experience in export logistics, preferably in a multi-country, multi-brand setting. Proven knowledge of UK and EU customs requirements including CDS, Incoterms, HS codes, EORI and VAT implications. Strong systems experience (e.g., NAV, Sage, or similar), including intercompany modules and inventory workflows. Experience managing export documentation, declarations and transport compliance. Excellent communication and stakeholder management across departments and countries. Detail-oriented, organised and able to work under pressure to tight shipment deadlines. Knowledge of systems and carrier integrations. Intermediate or advanced Excel.

Key Attributes

Commercial awareness with a process-improvement mindset. Assertive yet diplomatic communicator with internal and external partners. Comfortable handling both routine transactional work and strategic projects. High integrity and accuracy in documentation and data handling.
Job Types: Full-time, Permanent

Pay: 32,000.00-38,000.00 per year

Benefits:

Additional leave Company events Company pension Employee discount Free parking Life insurance On-site parking Private medical insurance
Ability to commute/relocate:

Liverpool L7 9QA: reliably commute or plan to relocate before starting work (required)
Experience:

Logistics: 5 years (preferred)
Work authorisation:

United Kingdom (required)
Work Location: In person