Job Description

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At Genesis, we have an unrivalled track record of creating high-impact solutions for our clients; We work with our clients to help transform their project economics and deliver global energy. We\'re problem solvers who are at the forefront of innovation and technology; our world-class experience, individual expertise and collective wisdom is what differentiates Genesis.

From Engineers and Specialists to Project Managers and Support Staff, our 1000+ people spread across 12 countries, thrive in a dynamic, proactive business where inherent safety and maximising sustainability are key beliefs. A deep sense of Team where global collaboration is the top priority fuels a working environment of knowledge sharing, collaboration, and innovative thinking.

Job Purpose

We are seeking a Senior Facilities and Travel Administrator to own our travel and administration processes. You will also be expected to support the Facilities Manager and building and services management, ensuring the office is secure, safe and meet the needs of the business and personnel that work in the office. Also, meeting legal HSE requirements.

Reporting lines and interactions

Hierarchically reports to Facilities Manager

Key Interactions (internally, externally):

• Head of all entities (Genesis & T.EN) located in London, Milton Keynes & global offices.
• Other Administration Support departments (P&C, Accounts, IT & Milton Keynes Admin).
• Office Managing Agent, Landlord, Genesis Sub-tenants, and other building tenants (restaurants).
• Clients.
• Local Council and Metropolitan Police.
• Contract Suppliers and Maintenance Contractors (Genesis & Landlord).

Typical background and experience required:

• MS Word, Excel & PowerPoint skills (Intermediate to Advanced).
• Possesses strong organizational skills (the ability to see the implications for the bigger picture).
• Communication and influencing skills, in person and in writing.
• Analytical and Problem solving (ability to handle complex, varied workloads).
• Able to prioritize tasks and work on multiple projects.
• Able to work in a team environment in a collaborative manner.
• Proactive nature and ability to drive things to closure.
• Demonstrates professional people skills.
• Handling Confidential work.
• Excellent leadership skills.
• Ability to guide and motivate others.
• Commercial awareness.

Behavioural Competencies:

• Full command of the English language.
• Professional attitude.
• Work well in stressful situations.
• Flexible.
• Resilient.
• Proactive.
• Must have attention to detail and accuracy.
• Must have excellent written and verbal communication skills and be able to interact with staff at all levels.
• Ability to use initiative and work with minimum supervision.
• Proactive, with the ability to think ahead and willing to go above and beyond.
• Good Team player.
• Strong Multi-taskings skills.

Main Responsibilities:

• Management of the Travel department (Genesis & Technip energies),
• Organising Teambuilding events (booking restaurants)
• Assist with the Office HSE (Training & Communication)
• New Starters and Client\'s Office and Safety inductions
• Mgmt of Archibus (desk booking tool)
• DSE Assessment (Trainer)
• Building\'s Chief Fire Marshal
• Cover other team members\' absences (conference booking, invoicing, Reception and management of the office cleaners/catering teams.

Deputy to FM:

• Assist in the maintenance of the building by performing contracted maintenance checks/repairs, planning key upgrades/improvements and callouts.
• Assist in the office refurbishment and renovations (planning and coordinating, H&S requirements are met, monitor work performance and inspect completed work
• Responsible for agreeing on contracts and providers for facilities services (security, cleaning, catering/supplies, stationery, archiving and kitchen equipment service agreements).
• Assist in the mgmt. of the Admin department.
• Assist in managing Genesis Sub-tenants (5th & 6th Floors).
• Assist in the building Security (Security systems, Security Guards & ID badges)
• Responsible for the Monthly Reports to Corporate Real Estate (Paris)
• Assist to ensure Facilities meet government regulations and environmental, health and security standards.
• Assist to arrange health & Safety training (FMs, FAs, etc.), and creating Personal emergency evacuation procedures (PEEP).
• Networking and building relationships with key third parties (Managing agent/Landlord, Subtenants, restaurants, local council and the Met Police).
• Assisting HSE dept. (H&S matters, Office Inspection and Audits)

It is essential that applicants must have the right to work in the UK.

We invite you to get to know more about our company by visiting www.genesisenergies.com and follow us on LinkedIn for company updates.

\xe2\x80\x9cAs an equal opportunity employer Technip Energies considers only qualified applicants without regard to colour, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran or marital status.\xe2\x80\x9d

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Genesis Recruitment

Technip Energies