Job Description

Role: Senior Finance Administrator

Responsible to: CEO & Office Manager

Part time: 21 Hours per week

Grade: Senior

Office: 3 days a week, WFH 1 days a week rota dependent

Salary: 26k Pro rata

About The Textile Institute

The Textile Institute is the professional body for people and organisations working in the textile, clothing and footwear associated industries worldwide. For more than 115 years, the Institute has been bringing together professionals from all over the world for the exchange of ideas, and a social community promoting friendship among members. It is an international organisation governed by a Council representing members globally.

The Textile Institute is run democratically by and for its members all over the world by, the Trustees of the Institute, and representatives from Sections, Special Interest Groups and internal Standing Committees.

As a registered Charity with a Royal Charter the role of the Institute is to advance the general interests of the textile industry worldwide, more particularly in relation to the acquisition and application of knowledge for the benefit of mankind.

The role will be based at the Institutes international headquarters (TIIHQ) in the city centre of Manchester.

About the Role

We are looking for a dedicated and highly organised

Finance & Administration Officer

to join our small but committed team and support the financial and operational running of the charity. This is a vital role that ensures we can continue to deliver our mission effectively and sustainably.

You will be responsible for maintaining accurate and up-to-date financial records using QuickBooks, managing both the purchase and sales ledgers, processing payroll and pensions, reconciling bank accounts, and supporting the preparation of key financial reports such as VAT returns, Gift Aid claims, and quarterly profit and loss statements. You will also coordinate with external auditors during our annual audit and support the financial administration of associated charitable entities such as the Foundation and Benevolent Society.

Alongside core finance duties, the role involves general administrative support and responding to enquiries from suppliers, members, and other stakeholders. As part of a small team, flexibility, attention to detail, and the ability to manage your workload independently are essential

This role would suit someone with previous finance or accounts administration experience, ideally within a charity setting (though not essential), who is looking to make a meaningful contribution to a values-driven organisation. You'll be working in a supportive environment where your skills will help enable real-world impact.

Key Responsibilities`

Accounts and Financial Management

Maintain up-to-date records of the purchase ledger using QuickBooks Prepare and process monthly creditors list for payment Handle supplier enquiries and ensure timely payment of invoices Reconcile petty cash and process monthly credit card statements Raise and issue invoices for services and membership fees Record bank payments and reconcile them within QuickBooks Process monthly membership direct debits and issue payment receipts as needed Handle authorised refunds efficiently and accurately Perform weekly and monthly bank reconciliations across all accounts Monitor and update monthly cashflow forecasts Prepare and process monthly payroll and pensions Produce quarterly profit and loss accounts and other financial reports as required Prepare and submit quarterly VAT returns Prepare and submit annual Gift Aid claims Prepare financial records and documentation for the annual audit Liaise directly with external auditors during audit processes Administer and reconcile accounts for the Foundation and Benevolent Society

General Administration

Provide administrative support including answering phones and handling general enquiries Carry out additional duties as reasonably requested by the CEO & Office Manager

Essential Qualifications and Experience

AAT Level 3 or above (or equivalent accounting qualification, level 4 desirable but not essential) A degree in Finance, Accounting, or a related field is

desirable but not essential

Proven experience in a similar finance/account's role Strong working knowledge of QuickBooks (or similar accounting software) Understanding of payroll processing, VAT, and Gift Aid Experience preparing accounts for audit Excellent Microsoft Excel and general IT skills

5 years' experience

in a similar finance/account's role

Desirable Attributes:

Strong financial acumen with a sound understanding of accounting principles

Ability to work independently and manage multiple priorities effectively

Excellent attention to detail and a high level of accuracy

Proactive problem-solver with strong organisational and time management skills

Benefits:

Modern workspace in central Manchester

25 days annual leave plus bank holidays (pro rata), increasing by 1 day per year of service up to a maximum of 30 days

Life assurance scheme provided after successful completion of the probation period

Friendly and collaborative working environment

This is a brilliant role for someone who thrives on variety, enjoys making things run smoothly, and wants to be part of a growing and ambitious organisation.

How to Apply:

Please send a CV and covering letter outlining how you meet the requirements of the role to ssowter@textileinst.org.uk

The Textile Institute is an equal opportunities employer and welcomes applications from all backgrounds.

Job Type: Part-time

Pay: 14,560.00 per year

Expected hours: 21 per week

Benefits:

Company pension Flexitime Life insurance Work from home
Work Location: Hybrid remote in Manchester M1