Job Description

Based in Warrington, we are a collective of high-growth aesthetic brands dedicated to providing professionals with science-backed, clinical-grade treatments. Consisting of three core pillars:

Lumifil UK:

Established in 2020, Lumifil specialises in premium dermal fillers, offering practitioners market-leading purity and performance at competitive prices.

LumiPro UK:

Founded in 2023, this sister company focuses on advanced skin boosters. It is a market innovator, boasting the UK's first dedicated lip booster and industry-leading hyaluronic acid concentrations.

Smile Pharma:

A state-of-the-art, GPhC-accredited aesthetic pharmacy. It serves as the Group's "one-stop shop," providing regulated access to prescription-only medicines (POMs) and toxins.

The Role

Reporting to the Managing Director, the Senior Finance Manager is responsible for the production and maintenance of accurate and complete accounting records and all associated financial reports, through managing the day to day finance function; whilst ensuring that the company adheres to fiscal (including taxation) and statutory compliance at all times.

The Senior Finance Manager is to produces timely and accurate management accounts, associated MI and associated commercial reports to enable the financial performance of the business to be reliably reported to the Senior Leadership Team (SLT).

The Senior Finance Manager will have the opportunity, as the business grows, to recruit and form a Finance Team, at which point they will have the overall responsibility for supervising, mentoring and training the junior members of the team and assisting with the setting, monitoring and formal review of performance and agreed KPIs.

Finance Duties

(Primary priority)

Working with the incumbent accounting consultancy: -

Ensure the accuracy and completeness of all accounting records; documenting, reviewing and streamlining accounting functions and operations where possible; Introduce and maintain systems of controls where necessary, including for example, the introduction of formal and rigidly inflexible Stock and Overhead Purchase Order request and approval processes, together with invoice matching and authorised payment approvals; To 'own' both the purchase and sales ledgers, in order to minimise working capital requirements, including the management of supplier batch payment approvals and associated communications through the finance team; To introduce and work with the marketing team in the production and circulation of a fully reconciled monthly digital marketing spend analysis, split by marketing channel and including COS% and RoAS analysis, all against a monthly budget and prior year cost comparative; Ensure financial systems and integrations are fit for purpose - including the implementation of a new Inventory Management System (IMS); Act as the main point of escalation for any customer or supplier invoice queries; Rationalise and control the use of company credit cards / debit cards, whilst managing all expenses approvals and payments

Senior Management duties

(To be phased in over time)

To introduce, prepare /oversee, review and sign off the monthly management information (MI) pack, including P&L, balance sheet and cashflow/working capital statements; unit sales, channel sales and associated margin analysis; together with customer analysis (dependent on the availability of data); complimentary digital analytics & KPIs; and all relevant comparatives to PY and budgets set. To ensure the format of the monthly MI pack continues to meet business need, streamlining or adding to if and where necessary. To introduce and prepare the Company's monthly KPI Scorecard, across both qualitative and quantitative measures, for review by the Managing Director. To fully understand performance figures, conducting deep dives where required to better explain performance. To prepare and provide trend analysis, focusing on weekly unit, sales and margin analysis by sales channel (if applicable); and by product category, sub-category and by brand against PY and budgets set. To prepare the initial draft Annual Budget for the business on a timely basis, for review by the Managing Director; ensuring that this financial model is built bottom up, benchmarking all costs to historic data and working closely with (and critically challenging) department heads / budget holders, so as to set key assumptions / operational drivers, that can be accurately monitored and measured on a monthly, if not weekly (trading) basis. To prepare a revised forecast and overall annual outturn on a six monthly basis, using the same Annual Budget model format; and the same bottom up and cross departmental collaborative / challenging process, for review by the Managing Director. To introduce, prepare /oversee and review in detail and amend where required, the rolling cashflow forecast (13 week), to ensure that this is accurate; shared on a timely basis with the [Managing Director]; and used for discussion re both working capital management and any loan facility requirements / covenants.

Statutory, Fiscal and Auditing Duties

Perform monthly payroll analysis and ensure payroll is properly signed off by the [Managing Director], prior to payment Prepare PAYE settlement agreements if and when necessary Manage and lead any internal and all external audits, brief all staff involved, manage the schedule, preparation of audit file, draft Financial Accounts to TB and Corporation Tax pack - ensuring a successful unqualified audit opinion is received. Oversee and review VAT return preparation and submissions by geographic area (if applicable) Assist the [Managing Director] in reviewing and submitting to the company's insurance broker, all necessary financial and company information, required to place adequate and suitable insurance cover for the business Assist the [Managing Director] in monitoring and managing all contractual property related matters, including lease and license compliance, renewals and payments

Other Duties

Be alert to the threat of cyber-crime and adhere to the Company's cyber security protection guidelines; Keep ICT skills updated to ensure effective use of technology; Act as an ambassador for the Company, supporting and promoting the Company's Vision, Mission and Values; Work as an effective team member to support and achieve departmental goals, promoting the highest standards of behaviour and attitude to the role, working environment and Company; Commit to own professional development, enhancing and improving skills and knowledge for the benefit of all and ensure compliant with all necessary Institute CPD and membership requirements.

The Person

Qualified accountant (CIMA / ACCA) Working full time on-site in Warrington. Previous experience in e-comm/retail background, ideally with significant experience in stock, (including APAC imports) and understanding around payment gateway accounting. Good communication skills with all members of the Company, inside and outside Finance, with the instinct to know when tactfulness and sometimes pragmatism are called for Enjoys sharing knowledge and mentoring other members of the team, as the business grows Well organised with the ability to prioritise the workload to ensure all tasks are carried out effectively and deadlines are met A stickler for detail and obsessed with maintaining accurate records and documentation Always keen to improve, welcomes feedback and reflects on how things may be done better Complete confidentiality in all matters relating to the administration of the operations/ finance team and processing of payroll IT skills, including competent use of Xero or similar Finance systems and Microsoft Office (including Microsoft Outlook and Excel).
Job Type: Full-time

Pay: 45,000.00-61,176.62 per year

Benefits:

Company pension Employee discount On-site parking Store discount
Work Location: In person