Job Description

Details

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Reference number

410842
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Salary

44,852 - 50,472
per annum, pro rata
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Senior Executive Officer###

Contract type

Fixed term

Loan

Secondment###

Length of employment

FTA until 30/6/2026###

Type of role

Administration / Corporate Support

Science

Other###

Working pattern

Flexible working, Full-time, Job share, Part-time###

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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London- Canary Wharf (Core HQ)

About the job

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Job summary

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.


UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.


The post-holder will be a member of scientific staff working on a range of activities undertaken by the TARZET (TB, Acute Respiratory, Zoonoses, Emerging Infection and Travel Health) Technical Secretariat team. The post holder has lead responsibility for the scientific secretariat support to TARZET led Advisory Committees and associated working groups. Secretariat responsibilities include organising and attending meetings, writing minutes of the discussions, preparing action notes and documenting processes. Scientific responsibilities include producing support papers for the main Committees and working groups and dealing with scientific queries. The post-holder will provide secretariat support to a number of UKHSA internal committees or Programme Boards.


The post holder will be based in the TARZET Technical Secretariat team mainly based in 10 South Colonnade, London.

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Job description

Lead responsibility for the Scientific Secretariat support to TARZET led Advisory Committees and associated Working Groups as required, particularly the Advisory Committee on Dangerous Pathogens and New and Emerging Respiratory Virus Threats Advisory Group. These are non-statutory, Scientific Advisory Committee which advises the Government on issues relating to Emerging Infections and other threats.


This role will work collaboratively with secretariat teams embedded within TARZET specialist teams.


The support to this committee involves:

Secretariat function:

Working closely with the Chair, DH sponsors and other stakeholders to ensure the smooth running of the Committee and assisting the Chair and Members to achieve the Committee's aims and objectives Preparing agendas and other papers within agreed timetables and distributing meeting papers by e-mail in advance of meetings Ensuring effective arrangements are made for meeting rooms, equipment, refreshments, travel and other requirements Attending meetings to record discussions, prepare minutes and follow up actions arising from the meeting Maintaining the membership database and ensuring compliance with the Code of Practice for Scientific Advisory Committees Keeping the Advisory Committee websites updated with minutes, papers and agendas from meetings Drafting annual report and forward work plans Handling correspondence, in collaboration with the Chair or other Committee members as appropriate and provide support to the DH sponsor team on specific pieces of Advisory Committee related work Ensuring the Advisory Committee website is up to date (e.g. Membership list, Members' interests, meeting minutes and new and publication). Organising CPD approval for meetings and providing members with attendance certificates Ensuring all processes are documented and communicated for best practice.

Scientific function:

Writing, reviewing and commissioning support papers as required by the Committee in collaboration with committee members and other key staff as appropriate Regularly reviewing the Committee's guidance documents and identifying which need updating, and then take forward the redrafting of these documents Providing responses to queries about TARZET Advisory Committee guidance and other related matters from a range of stakeholders Developing and maintaining familiarity with the scientific issues and areas relevant to TARZET Advisory Committees, bringing these to the attention of the Chair and members Performing horizon scanning to inform the Committee of any emerging issues that may require their consideration Conference participation, publications, training and other means as deemed appropriate

Other:

The above is only an outline of the tasks, responsibilities and outcomes required of the role. You will carry out any other duties as may reasonably be required by the directorate. This includes the work of the wider TARZET Technical Secretariat team on horizon scanning, production of reports and incident response as required.


The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the organisation

PROFESSIONAL DEVELOPMENT

Identify, discuss and action own professional performance and training / development needs with your line manager through appraisal / individual development plan. Attending internal / external training events To participate in all mandatory training as required, i.e. fire safety, information governance and all other mandatory training.

KEY WORKING RELATIONSHIPS

The post holder will develop working relationships and communicate regularly with a wide range of individuals, clinical and non-clinical, internal and external to UKHSA. This will include;


Medical, scientific and administrative staff at all levels in UKHSA; Chair and other members of Advisory Committees, and observers and officials from cross government and other key organisations

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Person specification

Essential Criteria:

Degree in relevant subject (e.g microbiology, biology, epidemiology) or equivalent level qualification or significant experience of working at a similar level in specialist area Experience of writing scientific reports and/or project reports Significant experience of successfully operating in a sensitive environment Experience of interpreting, evaluating and communicating epidemiological and scientific data Experience of using computers and database software packages Excellent written and oral communication skills with good attention to details. Confident, flexible and diplomatic Good organisational, time management and administrative skills. Ability to work under pressure and meet deadlines Ability to work under own initiative and as part of a team An understanding of biological agents and public health An understanding of and commitment to equality of opportunity and good working relationships, both in terms of day-to-day working practices, but also in relation to management systems

Desirable Criteria:

Providing epidemiological information and advice, including to external agencies Understanding/experience of microbiology Ability to communicate with people at all levels of seniority.

Benefits

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Alongside your salary of 44,852, UK Health Security Agency contributes 12,993 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Things you need to know

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Selection process details

This vacancy is using Success Profiles and will assess your Behaviours, Experience and Technical skills.

Stage 1: Application & Sift

Success profiles


You will be required to complete an application form. You will be assessed on the listed 12 essential criteria, and this will be in the form of a:

Application form ('Employer/ Activity history' section on the application) 1000 word Statement of Suitability.

This should outline how your skills, experience and knowledge provide evidence of your suitability for the role, with reference to the essential criteria.


The Application form and Statement of Suitability will be marked together.


Longlisting: In the event of a large number of applications we will longlist into 3 piles of:

Meets all essential criteria Meets some essential criteria Meets no essential criteria

The piles, 'meets all essential criteria' and 'meets some essential criteria' will proceed to shortlisting.


Shortlisting: In the event of a large number of applications we will shortlist on the lead criteria of:

Experience of interpreting, evaluating and communicating epidemiological and scientific data

Desirable criteria may be used in the event of a large number of applications/large amount of successful candidates.


If you are successful at this stage, you will progress to interview & assessment



Please do not exceed 1000 words. We will not consider any words over and above this number.


Feedback will not be provided at this stage.

Stage 2: Interview

Success profiles


You will be invited to a single remote interview.


Behaviours, technical skills and experience will be tested at interview.


The Behaviours tested during the interview stage will be:

Changing and improving Making effective decisions Leading and communicating Collaborating and Partnering Managing a quality service Delivering at pace

Interviews will be held week commencing 14th July. Please note, these dates are subject to change.


Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Selection Process

Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.

Eligibility Criteria

External- open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Location

This role is being offered as hybrid working based at our Core HQ in London (Canary Wharf). We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, averaged over a month) working at our Core HQ in London (Canary Wharf).


Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).

Security Clearance Level Requirement

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.

For Fixed term posts

For Temporary Appointments, if you are not currently a civil servant, you will take up the post on a Fixed Term appointment. You may be able to take this role up as a Secondment. If you are an existing Civil Servant, based outside of the UKHSA, you will take up the post as a loan which you will need your department to agree. You cannot take the post up as a fixed term. If you are an existing UKHSA member of staff, you will take up the post as either a level transfer or a temporary promotion as per the UKHSA's Pay policy.

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.


You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

International Police check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Artificial Intelligence (AI)

Your application may be rejected and/or you may be subject to disciplinary action if evidence of plagiarism is detected. Examples of plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence (AI), as your own.

Internal Fraud check

If successful for this role as one aspect of pre-employment screening, applicant's personal details - name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

Careers website

Please visit our careers site for more information https://gov.uk/ukhsa/careers



Feedback will only be provided if you attend an interview or assessment.###

Security

People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
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Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

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Job contact :

Name : Lisa Tweedie Email : lisa.tweedie@ukhsa.gov.uk
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Recruitment team

Email : recruitment@ukhsa.gov.uk ###

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints@ukhsa.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk


http://www.healthjobsuk.com/vacancy/7269098