Job Description

The Senior Medical Secretary provides an efficient and comprehensive professional secretarial service to the Consultants, their Team and the wider department. To exercise initiative and independent judgement whilst maintaining a high level of confidentiality and diplomacy at all times.
Under current Home Office Immigration Rules, this role does not meet the UK Visas and Immigration criteria and the position is not therefore eligible for sponsorship. Applications from candidates that require skilled worker sponsorship will NOT be shortlisted.
Main duties of the job
To undertake the typing of clinic letters, operation notes, pre operative notes, ward notes, discharge letters, specialist reports, conference notes and associated correspondence of varied medical terminology, efficiently and accurately through audio word processing or shorthand dictation distributing as necessary to the relevant healthcare professions with a copy to the patient. This work involves a significant use of the Trust's computer systems.
About us
The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH)is one of the leading orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a strong reputation for research and innovation.
Joining RJAH is more than just a job - we want our people to have the best opportunities to thrive in their role.We have a range of fantastic staff benefits on offer to everyone who joins RJAH and you'll have access to outstanding professional development opportunities and state-of-the-art facilities - including our recently-opened 6 million Headley Court Veterans' Orthopaedic Centre (the first unit of its kind in the UK).RJAH has strong links with a range of universities including Staffordshire, Keele, Glyndwr, Chester and Birmingham.The hospital is located on a site outside Oswestry in Oswestry, just off the A5. The nearest train station is in Gobowen, approximately two miles from the hospital. The station is part of the Chester to Birmingham line.We are based in North Shropshire, close to the border with North and Mid Wales. It is one of the most attractive parts of the country, with a rich historic culture and excellent transport links. It offers outstanding opportunities for anyone who enjoys an outdoor lifestyle or is looking to raise a family.
Details
Date posted
04 September 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
27,485 to 30,162 a year per annum pro rata
Contract
Fixed term
Duration
8 months
Working pattern
Part-time
Reference number
224-PA20250502736-A
Job locations
The Robert Jones and Agnes Hunt Orthopaedic Hospital
Oswestry
SY10 7AG
Job description
Job responsibilities
The typing of clinic letters, operation notes, pre operative notes, ward notes and other letters of varied medical terminology, efficiently and accurately through audio digital dictation distributing as necessary to the relevant healthcare professionals and patient with the target time.
The use of the Trust's computer systems.
To send and receive confidential patient information to and from other healthcare organisations, patients, carers and relatives.
Manage paper based or electronic diaries for the Consultant and their Team.
To liaise with Consultant and their Team regarding on call rota.
Process incoming mail.
Ensure all referrals and internal referrals are passed to the appropriate Booking Team.
Deal with telephone calls into the hospital, a first point of contact.
Regularly check digital dictating system for urgent work and prioritise workload. Job description
Job responsibilities
The typing of clinic letters, operation notes, pre operative notes, ward notes and other letters of varied medical terminology, efficiently and accurately through audio digital dictation distributing as necessary to the relevant healthcare professionals and patient with the target time.
The use of the Trust's computer systems.
To send and receive confidential patient information to and from other healthcare organisations, patients, carers and relatives.
Manage paper based or electronic diaries for the Consultant and their Team.
To liaise with Consultant and their Team regarding on call rota.
Process incoming mail.
Ensure all referrals and internal referrals are passed to the appropriate Booking Team.
Deal with telephone calls into the hospital, a first point of contact.
Regularly check digital dictating system for urgent work and prioritise workload.
Person Specification
Qualifications/Training
Essential

• RSA level 3
• Audio typing/digital dictation

Desirable

• English/Maths GCSE's or equivalent
• Shorthand 100 wpm
• AMSPAR diploma
• ECDL/NVQ

Experience
Essential

• ? Previous Medical Secretarial experience

Skills/Knowledge
Essential

• Good knowledge of medical terminology

Aptitudes and Attributes
Essential

• Good communication /interpersonal skills
• Tact and discretion when dealing with sensitive and confidential information
• Ability to organise and prioritise own work
• To reward a higher degree of initiative and responsibility

Desirable

• Team player/able to work flexibly
• Able to use a variety of computer systems

Person Specification
Qualifications/Training
Essential

• RSA level 3
• Audio typing/digital dictation

Desirable

• English/Maths GCSE's or equivalent
• Shorthand 100 wpm
• AMSPAR diploma
• ECDL/NVQ

Experience
Essential

• ? Previous Medical Secretarial experience

Skills/Knowledge
Essential

• Good knowledge of medical terminology

Aptitudes and Attributes
Essential

• Good communication /interpersonal skills
• Tact and discretion when dealing with sensitive and confidential information
• Ability to organise and prioritise own work
• To reward a higher degree of initiative and responsibility

Desirable

• Team player/able to work flexibly
• Able to use a variety of computer systems

Skills Required