Job Description

***Various hours would be considered***
To provide an effective and efficient Senior Medical Secretary role to named Consultants within the Trauma & Orthopaedic service.
Main duties of the job
An exciting opportunity has arisen for a proactive and enthusiastic individuals to join the medical secretarial team in the Surgery, GI and Critical Care Division at Stockport NHS Foundation Trust.
As a team player you will be responsible for providing a full secretarial service to the Trauma & Orthopaedic service within the Division. The post holder will be required to use computerised systems such as Patient Centre (Patient Administration System) Advantis and the Winscribe Digital dictation system.
The successful candidate will have previous secretarial experience and will possess excellent organisation, communication, typing skills and the ability to work in a team environment.
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:

• Between 27-33 days of annual leave plus bank holidays
• NHS pension scheme membership
• Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
• NHS Staff discounts
• Cycle to work scheme
• Salary finance - for loans, savings, budget planning and tips on managing debt
• Stockport Credit Union- for local financial advice

Details
Date posted
24 October 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
27,485 to 30,162 a year pro rata per annum
Contract
Permanent
Working pattern
Full-time, Part-time, Flexible working
Reference number
362-A-25-7139520-D
Job locations
Stepping Hill Hospital
Poplar Grove
Stockport
SK2 7JE
Job description
Job responsibilities
Main Duties and Responsibilities

• To provide senior medical secretarial service directly to named Consultants.
• To ensure RTT (18 week pathway) status is recorded accurately and is up to date.

• To collate information for clinical audits if required.

• To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other official correspondence i.e reports.

• Arranging appointments as required.

• Be responsible for arranging special tests requested by the Consultant or Junior Medical Staff.

• To be responsible for and collation of investigation results.

• Responsible for obtaining relevant investigation results from PACS and Intranet result service.

• To deal with day to day incoming mail, assigning priority and/or taking any necessary action without reference to Consultant staff if necessary and within remit.

• To ensure patient pathways are updated as appropriate.

• To respond to enquiries received from GPs and other Health Personnel, patients and relatives.

• To maintain patient records and track notes electronically in a manner acceptable to the Trust.

• Engage in the use of Evolve and all other electronic patient notes system.

• To observe absolute confidentiality of all information obtained in the course of your work.

• To liaise with Health Records/Appointments staff regarding outpatient clinic numbers, urgent appointments and Consultant/Junior Medical Staff annual leave.

• To actively participate in the introduction of and use of information technology.

• To cover, as practical, other secretarial team members absences.

• To undertake any other duties as may be required as appropriate by the Consultant or line manager in accordance to the needs of the service.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately. Job description
Job responsibilities
Main Duties and Responsibilities

• To provide senior medical secretarial service directly to named Consultants.
• To ensure RTT (18 week pathway) status is recorded accurately and is up to date.

• To collate information for clinical audits if required.

• To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other official correspondence i.e reports.

• Arranging appointments as required.

• Be responsible for arranging special tests requested by the Consultant or Junior Medical Staff.

• To be responsible for and collation of investigation results.

• Responsible for obtaining relevant investigation results from PACS and Intranet result service.

• To deal with day to day incoming mail, assigning priority and/or taking any necessary action without reference to Consultant staff if necessary and within remit.

• To ensure patient pathways are updated as appropriate.

• To respond to enquiries received from GPs and other Health Personnel, patients and relatives.

• To maintain patient records and track notes electronically in a manner acceptable to the Trust.

• Engage in the use of Evolve and all other electronic patient notes system.

• To observe absolute confidentiality of all information obtained in the course of your work.

• To liaise with Health Records/Appointments staff regarding outpatient clinic numbers, urgent appointments and Consultant/Junior Medical Staff annual leave.

• To actively participate in the introduction of and use of information technology.

• To cover, as practical, other secretarial team members absences.

• To undertake any other duties as may be required as appropriate by the Consultant or line manager in accordance to the needs of the service.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
Person Specification
Know
Essential

• Microsoft Word
• Admin Ex
• Medical Terminology

Desirable

• PAS
• Digital Dictation
• Patient pathway management

Experience
Essential

• Secretarial Experience
• Working as team
• Confidentiality

Desirable

• NHS Experience
• Advanced Keyboard skills

Skills
Essential

• Communication skills
• Ability to prioritise
• Reliable

Desirable

• Problem Solving

Work Related Circumstances
Essential

• Flexible
• Positive Approach to work

Education
Essential

• RSA or Experience
• 5GCSE or experience

Desirable

• AMSPAR
• NVQ

Person Specification
Know
Essential

• Microsoft Word
• Admin Ex
• Medical Terminology

Desirable

• PAS
• Digital Dictation
• Patient pathway management

Experience
Essential

• Secretarial Experience
• Working as team
• Confidentiality

Desirable

• NHS Experience
• Advanced Keyboard skills

Skills
Essential

• Communication skills
• Ability to prioritise
• Reliable

Desirable

• Problem Solving

Work Related Circumstances
Essential

• Flexible
• Positive Approach to work

Education
Essential

• RSA or Experience
• 5GCSE or experience

Desirable

• AMSPAR
• NVQ

Skills Required