Job Description

Role: Senior Officer - Finance & Payroll
Location: Fulham, London and other site offices
Hours - Mon - Fri 9am - 5pm
Job Role: Full time, permanent
Salary: 38k - 40k
Immediate start
Company:
Leading provider of supported housing for vulnerable and disabled veterans in the UK.
The Role:
To ensure The Company maximizes its income through effective rent and service charge
collection and arrears recovery, and to manage the payroll and pension process
accurately and efficiently, guaranteeing compliance with internal policies and external
regulations supporting financial reporting and audits.
Rent Income:

• Process rent payments, service charges, and Housing Benefit/Universal Credit transactions daily, maintaining accurate tenant rent accounts and support arrears

• Work with Housing Officers to set up Direct Debits and administer these accordingly, and be responsible for the processing of all direct debits, standing orders, bank transfers and card payments, ensuring the corresponding entries are accurately input to the Housing database to tenant accounts.

• Ensure, with a high level of accuracy, accounting tasks such as rent journals and inputting tenants rent data into the rent accounting system, are actioned timely.

• Perform rent and service charges reconciliations across all sites.

• Liaise with housing officers, support workers, and local authorities to resolve finance[1]related rent and service charges queries with Housing Benefit and Universal Credit.

• Produce regular Key Performance Indicator (KPI) reports on arrears, to alert Housing to any tenancy-related debt and other types of debt across the Foundation.

• Make an effective contribution to the overall housing management by providing an effective and efficient response to all rent accounting enquiries.

Fundraised, Support and Commercial Income:

• Record and reconcile Fundraised income via finance and fundraising systems; reporting

grant funding to the fundraising team.

• Work with Fundraising to ensure all records in the fundraising database reconcile back to

the accounting system.

• Together with Fundraising, all Gift Aid details and information input to the Harlequin

(fundraising database) system, are accurate, and to ensure all Gift Aid claims comply with
HMRC requirements, seeking to maximise potential Gift Aid income.

• Ensure the correct procedure is followed when donations are received in the post, so that

they are correctly banked and coded for entry into the accounting system after
confirmation with the fundraising team.

• Work with the Finance and Fundraising teams to analyse income performance against

targets and prepare forecasts.

• Ensure all Support income and grants have been received and is accurately recorded

and reconciled.

• Manage Accounts Receivable (AR) for Commercial income, ensuring correct allocation

to nominal codes, cost centres and projects (max. ten sales invoices per annum).
Payroll & Pension Administration:

• In collaboration with Human Resources, ensure accurate monthly payroll and pension

information is presented to the payroll bureau (outsourced provider) in a timely manner.

• Working with the outsourced provider, administer monthly payroll and pensions for all

staff, ensuring accuracy and timeliness.

• With Human Resources (HR), maintain payroll records including, absences, additions

and deductions, and pension contributions.

• Ensure compliance with HMRC regulations and statutory reporting (e.g. RTI, P60s,

P11Ds).

• Respond to payroll and pension queries and liaise with HR and finance teams as needed.

• Support year-end payroll processes and audits.

Accounts Payable
Reconciliation & Reporting
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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Skills Required