Job Description

Job Title: Senior Payroll Specialist - International

Reporting to: Payroll Manager - International

Position Type: Permanent, 35 hours per week

Hybrid: 3 days in the office

Overview:

Why

Tokio Marine HCC?

Standing still is not an option in the current world of Insurance. TMHCC are one of the world's leading Specialty Insurers. With deep expertise in our chosen lines of business, our unparalleled track record and a solid balance sheet, TMHCC evaluates and manages risk like no one else in the industry. Looking beyond profit, empowering our people and delivering on our commitments are at the core of our customer values, and so is a desire to grow and provide creative and innovative solutions to our clients.

Job Purpose:

This role plays a critical role in ensuring accurate, compliant, and timely payroll processing across the UK and our European and Middle East offices. It supports the delivery of seamless payroll operations for a diverse international workforce, aligning with local legislation, company policies, and global standards. With a strong focus on continuous improvement and future-readiness, the specialist will contribute to the evolution of payroll practices, systems, and governance, supporting the team's strategic shift toward automation, data-driven insights, and enhanced employee experience.


Working closely with internal stakeholders, external providers, and cross-functional teams, the specialist will help shape a resilient and scalable payroll function that supports business growth, regulatory change, and evolving workforce needs across the region.

Key Responsibilities:

Execute and oversee payroll processing for all entities, ensuring accuracy and adherence to statutory requirements. Maintain up-to-date knowledge of payroll legislation across relevant jurisdictions and implement necessary changes to ensure ongoing compliance. Coordinate with external payroll providers and internal teams (HR, Finance, Legal) to ensure seamless payroll delivery and issue resolution. Assist in onboarding new countries or entities into the payroll framework, including system setup, testing, and process documentation. Identify and implement opportunities to streamline payroll operations, reduce manual tasks, and enhance system efficiency with a willingness to embrace change, contribute to digital transformation, and support the evolution of payroll practices in a dynamic international environment. Ensure payroll data is accurate, complete, and securely maintained, supporting internal controls and audit requirements. Assist with mobility and tax matters to manage payroll for cross-border employees, including impatriates and expatriates. Generate regular and ad hoc payroll reports and insights to support compliance, financial planning, and strategic decision-making. Contribute to payroll-related projects such as system upgrades, policy harmonisation, and future-of-work initiatives. Act as a key contact for payroll queries, delivering responsive and empathetic support to employees across the region.

Performance Objectives:

Deliver 100% accurate payroll across UK and other international entities, meeting all deadlines and statutory submission requirements. Maintain full compliance with local payroll legislation and internal controls, with zero audit findings or penalties. Identify and implement process improvements or automation initiatives annually that reduce manual effort or increase data accuracy. Stay current with payroll legislation and trends and actively contribute to team knowledge sharing and capability development. Successfully contribute to or lead payroll-related projects (e.g. system upgrades, country transitions) within agreed timelines and scope. Support the team's strategic transformation goals by contributing to initiatives that enhance agility, scalability, and digital readiness.

Skills and Experience Specification:

Essential:

Minimum of 3 years experience managing end-to-end payroll processes across multiple European jurisdictions, including the UK. In-depth understanding of statutory requirements, tax regulations, and social security systems in relevant countries. Excellent communication skills, with a professional approach to, and delivery of work Demonstrated ability to manage and collaborate with external payroll providers, ensuring service quality and compliance. Strong organisation and prioritisation skills Ability to resolve issues demonstrating a good analysis of the options and sound judgment when making decisions Showing initiative and proactivity by seeking and suggesting improvements to processes Excellent team working skills as well as the ability to work autonomously Good Excel and reporting skills

Desirable:

Experience of using Workday HCM Experience of working in the Insurance or Financial Services sector Experience supporting or leading payroll-related projects, such as system implementations, process improvements, or country transitions. Vendor Management Ability to speak a second European language.
The Tokio Marine HCC Group of Companies offers a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking energetic and confident individuals to join our team of professionals. The Tokio Marine HCC Group of companies is an equal opportunity employer. Please visit www.tmhcc.com for more information about our companies.


The Tokio Marine HCC Group of companies is an equal opportunity employer. Please visit www.tmhcc.com for more information about our companies.


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