Job Description

The post-holder will ensure, under the guidance of the pharmacy technician, the smooth and efficient running of the pharmacy procurement and supplies functions for the pharmacy within Rochester prison with regard to routine ordering, receipt of goods, computer input, appropriate storage of medicines, environmental monitoring, and recycling and disposal of medicines in line with GDP . The postholder will also be scheduled to deliver medicines from HMP Rochester Pharmacy to the Kent and Sheppey Prisons.



To label and dispense medications, using the pharmacy IT system, medicines against prescriptions that have been clinically screened by a pharmacist, following the appropriate standard operating procedures (SOPs) and escalating any concerns to the responsible pharmacist if needed.

To ensure that the dispensary is kept in a clean and tidy condition at all times.

To assist pharmacists with the practicalities of dealing with drug alerts and recalls.

To check and record fridge temperatures on a daily basis to ensure integrity of the cold chain.

To report any errors or issues immediately to the senior pharmacy technician or the Responsible Pharmacist.

To assist with departmental filing, photocopying and general office work as required. This includes the use of basic packages such as Word.

To assist the pharmacy technician (ACT) in creating new drug files on the pharmacy computer system and updating the system when new contracts are issued by the CMU

To be responsible for the day-to-day ordering, receiving and unpacking of pharmaceutical products from suppliers according to GDP and departmental SOPs

To be an authorised signatory for placing of orders up to 1.5K in value.

1To ensure that medicines are sourced from credible and reliable suppliers, and purchasing contracts are adhered to.

1To accurately use the pharmacy computer system to receive goods into the pharmacy store according to departmental SOPs.



Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.



We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.



Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:



We're Kind



We're Fair



We Listen



We Care



To ensure that all goods received into pharmacy stores are kept under the appropriate storage conditions in accordance with GDP.

To carry out regular stock checks, expiry date checks and other monitoring procedures such as logging fridge and ambient temperatures and dealing with any anomalies in accordance with GDP and departmental procedure.

To ensure medications are store appropriately and securely within the pharmacy department

To ensure high standards and accuracy of work and to ensure all Standard Operating Procedures (SOPs) are read and adhered to.

To deliver medicines across the Kent and Medway prison estate as directed by the HMP Rochester Pharmacy.

To ensure deliveries are signed for by appropriately authorized personnel within the prisons and to return signature records to the pharmacy for storage

To ensure that a radio is carried at all times within the prison

To ensure all transit bags/boxes are sealed/locked prior to leaving the pharmacy department and are delivered intact to the correct destination in a timely manner.

To follow the designated delivery route and communicate with prisons if there are unforeseen delays.

To follow agreed procedures to address mechanical faults, motor accidents or signs indicating the requirement for mechanical repair/maintenance outside the agreed scheduled maintenance program. To inform the Senior Technician Prison Services once these actions are complete.

To ensure vans are safely parked, always locked when not attended and the contents are kept secure throughout the delivery routes.

To be responsible for the completion of safety checks/records at the beginning and end of each shift to comply with road safety legislation.

To temperature map new vans before use and bi-annually whilst in use, to ensure medication in transport is always stored within suitable temperature limits.

To ensure that all work carried out in procurement is done in accordance with current legislation, including GDP and departmental and Trust financial procedures.



Management Responsibilities



To manage work load in pharmacy stores to ensure tasks are carried out in a timely manner and orders are received on time.



Communication



To communicate with routine pharmaceutical suppliers and manufacturers to place orders, request emergency supply of medications. chase receipt of goods and to query invoice discrepancies.

To deal with telephone queries and staff visiting the department, both dispensary and stores, as first point of contact, dealing with them or referring to others if required according to SOPs.

To communicate, as necessary, with external regulatory bodies, information pertaining to the WDL or other requests.

To communicate with the pharmacy team at HMP Rochester Pharmacy if issues raise during the delivery schedule that require intervention by one of the team.

To communicate with the prison security and operational staff if deliveries are delayed due to traffic or alternative vehicles are being used.

To communicate with the authorised signatories if deliveries are to be delayed.

To communicate with colleagues within your team to ensure deliveries are managed efficiently and in an organised manner



Other



Post holders will need to undertake a prison security check (level 1) prior to being employed, as well the standard NHS recruitment checks.

To appreciate the secure environment you are working in and to adhere to all prison procedures as necessary.

To undertake any other tasks at the request of the senior prison services pharmacist and/or techinican.

To support in the training of new staffs when required too.

To take part in audits when required to do so by Service Manager

IMPORTANT INFORMATION, PLEASE READ :

All applicants must be willing to undertake National Security Vetting in order to work in a Prison Setting. This will be completed as part of the pre-employment checks through Oxleas and the prison vetting team.

You will need to provide:

Proof of right to work documentation



Proof of ID, needs to include 1 photographic ID



Proof of address documentation



Non-UK passport holders will need to have correct documentation (right to work in the UK) and a Home office Share code.

Address History:

5 years address history will be needed.



Applicants that are not UK Passport holders who provide less than 5 years UK address history will need to provide a Police Certificate which must be in English from where they resided previously.



Applicants who are UK Passport holders who have lived abroad for a period of more than six months during the last three years will need to provide a certificate of good conduct or an overseas police check in English from the countries resided in or visited.



In order to assist you in obtaining a Police Certificate, guidance can be sought from: https : //www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants



If the country you have resided in is not listed here, you can obtain the necessary information by contacting the relevant Embassy or High Commission for that Country. Their contact details can be found on the Foreign & Commonwealth Office website ( http://www.fco.gov.uk/en ).