Job Description

Description

The successful candidate will provide advanced support in project governance, planning, tracking, and reporting across a portfolio of projects. The Senior PMO Analyst ensures consistency, quality, and strategic alignment in project execution.

Key Responsibilities

Project Support & Coordination

Assist in project planning, scheduling, and scope definition.


Monitor project progress and ensure adherence to timelines and budgets.


Coordinate with cross-functional teams to ensure project alignment.

Governance & Control

Implement and maintain PMO standards, templates, and processes.

Maintain project documentation, including plans, reports, and logs.

Ensure consistent tracking of tasks, milestones, risks, dependencies and deliverables.

Support audit readiness and compliance with internal and client standards.

Reporting & Analytics

Prepare dashboards, status reports, and presentations for stakeholders.

Track KPIs, milestones, and deliverables across the portfolio.

Analyse project data to identify trends, variance, risks, and improvement opportunities.

Translate data into actionable insights for stakeholders.

Financial Management

Track budgets, forecasts, and costs across projects.

Conduct profitability and variance analysis.

Risk & Issue Management

Ensure RAID logs are maintained.

Assist in developing mitigation strategies and support the escalation process.

Resource & Workplan Management

Maintain resource allocation schedules.

Oversee project plans and collaboration tools (e.g. MS Project, SharePoint, Teams, Jira, DevOps).

Communication & Stakeholder Engagement

Draft and distribute newsletters and executive updates.


Facilitate stakeholder alignment and engagement across teams.




C

ontinuous Improvement

Identify and implement enhancements to PMO tools and practices.

Promote automation, standardisation, and best practice sharing.

Mentoring & Leadership

Coach junior PMO staff and contribute to the PMO community of practice.

Skills, Knowledge and Expertise

5+ years of experience in PMO or project support roles.

Strong knowledge of project management methodologies (Agile, Waterfall).

Proficiency in MS Office, Power BI, and project management tools (e.g. MS Project, DevOps, Jira).

Highly experienced in MS Office, especially Excel and PowerPoint.

Excellent analytical and problem-solving skills.
Excellent communication and stakeholder management abilities.
High attention to detail and organisational skills.
Ability to manage multiple priorities in a fast-paced environment.
Experience in financial tracking and reporting.

Familiarity with London Market insurance business processes and systems is desirable

Demonstrates behaviours aligned to the PoloWorks PRIDE values:Pioneering - we don't stand still Responsible - We do the right thing Inclusive - we all play a role Delivery Focused- we provide services we are proud of Empowering - we equip people to be their best

About PoloWorks

PoloWorks is the leading provider of UK-based support services to the insurance market. We have built a strong reputation as dedicated and dependable experts in our field. We pride ourselves on our ability to be flexible, responsive, and knowledgeable.
As a leading service support company and turnkey managing agency, our clients choose us because our staff not only have the expertise but also a profound affinity with their business challenges. Our mission is to support, inspire, and develop the insurers of today and tomorrow.


Our clients, whether digital start-ups or well-established organisations, rely on the PoloWorks team to develop and strengthen their businesses. Our clients' goals are our goals. As such we design and deliver bespoke solutions to their specific business challenges.

With offices located in both London and Cheltenham, PoloWorks is poised for ambitious growth, presenting thrilling opportunities for those who join us on the next phase of our journey. By becoming part of our team, successful candidates will be joining a business recognized as a Great Place to Work Certified organisation, and honored with awards for Best Workplaces for Women and Best Workplaces in Financial Services and Insurance.

It's our mission to unleash the potential in every team, and we know that teams perform best when they are diverse and every team member feels that they belong. It is the unique contributions of all PoloWorks colleagues that drive our success, and we are committed to building an inclusive culture where everyone is empowered to do meaningful work and are recognised for their efforts. To that end, we are committed to providing an environment free of discrimination for everyone.