Job Description

Part of the EFS Group, we are a well established Haulage company based in Heathfield, East Sussex working with the UK's most successful network, Palletways. ILS Ltd are one of the largest pallet delivery companies in Kent & East Sussex, collecting & delivering over 600 pallets a day.

Due to growth, we are currently recruiting for a Senior Transport & Compliance Administrator, to join our dedicated and experienced team.

This is a key role within the transport department, ensuring that all fleet operations run efficiently, safely, and in full compliance with current legislation. You'll play a vital part in maintaining high standards across our transport function, supporting drivers, liaising with external partners, and ensuring that compliance records are always up to date.

Key Responsibilities

Oversee and maintain all transport compliance documentation, including operator licence, driver files, vehicle records, and tachograph data. Monitor driver hours, infringements, and working time compliance using telematics or fleet management systems. Coordinate vehicle maintenance schedules, MOTs, inspections, and servicing to ensure full compliance and minimal downtime. Conduct regular audits of transport documentation and processes to ensure compliance with DVSA and internal standards. Support with investigations, accident reporting, and disciplinary procedures related to fleet or driver conduct Maintain close communication with drivers to ensure adherence to company policies and safety regulations. Produce accurate reports on compliance performance, fleet utilisation, and key performance indicators (KPIs). Assist with continuous improvement initiatives across transport and logistics operations. Provide administrative support to the wider transport team, ensuring smooth day-to-day operation of the department.

Skills & Experience Required

Proven experience in a transport administration or compliance role Strong working knowledge of transport legislation, drivers' hours, and vehicle compliance. Excellent organisational and communication skills with high attention to detail. Strong IT literacy (Microsoft Office, Excel, databases).
Please apply for this role via Indeed, or for more information email recruitment@efs.global.

Job Types: Full-time, Permanent

Pay: 35,000.00-38,000.00 per year

Benefits:

Company pension Free parking On-site parking
Work Location: In person