Job Description

SharePoint Solution Architect
Role Purpose
The SharePoint Solution Architect is accountable for the end-to-end architectural design of a large-scale, cloud-based SharePoint Online document repository, ensuring the solution is secure, scalable, compliant, and future-proof.
The role provides architectural leadership across information architecture, security, governance, metadata strategy, and migration design, working closely with programme leadership, digital teams, and information governance stakeholders.
Requirements
Key Responsibilities
Architecture & Design

• Design a metadata-driven SharePoint Online document management architecture capable of securely storing and managing high-volume, sensitive employee records.

• Define the overall information architecture, including site collections, document libraries, metadata schema, search configuration, and retention readiness.

• Ensure the solution is reusable and scalable, aligned to a "design once, use many times" principle.

Security & Compliance
Design role-based access control (RBAC) models using Entra ID / Azure AD security groups.
Ensure compliance with:

• UK GDPR and Data Protection Act 2018

• Public sector information security standards

• Organisational information governance policies

Embed auditability, access logging and least-privilege principles by design.
Migration Architecture

• Define the target-state migration architecture from multiple legacy repositories into SharePoint Online.

• Approve migration safeguards, rollback strategies, and validation approaches.

• Define handling strategies for macros, hyperlinks and complex document types.

Governance & Assurance

• Act as design authority and support solution approval through relevant technical and programme governance forums.

• Provide architectural assurance throughout build, migration and handover phases.

Required Skills & Experience
Essential

• Senior-level experience designing enterprise SharePoint Online / Microsoft 365 document management solutions.

• Proven delivery of high-volume, sensitive data repositories (e.g. payroll, HR, finance).

• Strong expertise in metadata-led design, search optimisation and information architecture.

• Deep understanding of Microsoft 365 security and compliance controls.

• Experience working in regulated or public sector environments.

Desirable

• Experience replacing or consolidating legacy EDMS platforms.

• Familiarity with Microsoft Purview and retention concepts.

Key Outputs

• Approved SharePoint solution architecture

• Security and access control design documentation

• Migration architecture and mapping artefacts

• Architectural assurance through to handover

Skills Required