Job Description

Vacancy Name

Site Administrator

Employment Type

Permanent

Country

United Kingdom

Location

Glasgow

Business Area

Operations

Workplace Type

Hybrid

About Princes

The Princes Group has over 7,000 employees with offices and production sites in the UK, Netherlands, Italy, Poland, France and Mauritius. Princes manufactures 350 different food and drink products responsibly sourced and enjoyed by consumers every day. None of this would be possible without striving to be an employer of choice, where our colleagues are proud to represent our business.

Role Description

The HR/Admin Officer at Glasgow is responsible for providing comprehensive administrative support to both the human resources and operational functions. This position plays a crucial role in managing HR processes, ensuring compliance with legal standards, and supporting the smooth running of site operations. The HR Admin also facilitates formal investigations, health surveillance programs, and absence management.

Key Responsibilities

Human Resources

Liaise with People Services and Payroll teams regarding employee queries Support the implementation of HR policies and procedures. Coordinate training and development programs Distribute internal communications, announcements and reports as required Generate reports for management decision making Drive & assist with all employee engagement activities Provide support in Ethical Audits and Union meetings

Recruitment

Support the recruitment process by posting job adverts, screening CV's and assisting in interviews Deliver the site induction to new starters

Formal Investigations

Support the HR Team in formal investigations related to employee grievances, disciplinary actions, and workplace incidents. Document findings and prepare Investigation Summary report Liaise with relevant parties to gather evidence and conduct interviews as needed

Health Surveillance

Coordinate and manage health surveillance programs, ensuring compliance with occupational health and safety regulations. Organise health screenings.

Absence Management

Working with People Services, monitor employee attendance records, checking documentation and highlighting patterns or concerns to the HR Advisor/HRBP. Ensure proper documentation for absences and ensure line managers are following the absence process. Monitor the absence phone and report any absences to the Management Team Support return-to-work processes and assist in developing reasonable accommodations for employees with health-related absences.

General Site Administration

Serve as a point of contact for site visitors and contractors, ensuring security and safety protocols are adhered to Perform general administrative duties, including answering phone calls, managing correspondence, and maintaining office supplies. Organise meetings, events, appointments and site tours when required Support the site management team with various administrative tasks where required

Role Requirements

Qualifications

Proven experience in an HR or administrative role, preferably within a manufacturing environment. Strong organizational and communication skills. Ability to handle sensitive and confidential information with discretion. * Proficiency in HRIS and MS Office Suite.