Job Description

Site Admin/Coordinator

Location:

Clean Cow Project, Dalry

About Us

Powertherm Contract Services Ltd. is a family run business that provides multi-discipline industrial services with over 30 years of experience, technical expertise and industry knowledge. Our core values focus on the

development

of our business and those within it. Our

people

are our most important asset, and we employ hard working people who want to be part of the Powertherm

team

. We train and develop our people to ensure they deliver a high

quality

service. All of these values maintain our

reputation

within our industry.

About the Role

We are looking for an organised, proactive Site Administrator to join our site team at the Clean Cow Project, Dalry. This is a key role in ensuring the smooth and efficient running of the site office, providing essential administrative support, and assisting the Project Manager with day-to-day tasks and communications.

A typical day in your role will involve:

Booking site inductions for new starters/visitors and coordinating with site security.

Submitting timesheets to payroll and agencies in a timely manner.

Completing administrative tasks accurately and in a timely manner.

Identifying and marking up pipework and going on site.

Creating Technical Queries.

Taking pictures on site for progress and quality.

Liaising with the client for site-based queries/instructions.

Coordinating with site team to ensure the next work area is prepared.

Coordinating with logistics at head office to prepare for deliveries.

Maintaining filing systems on site and keeping records up to date.

Completing and submitting stores/purchasing requests and monitoring deliveries.

Controlling materials on site to ensure target delivery dates and requirements are met.

Providing support to the Project Manager as required.

Liaising with HR/payroll on dig money, travel time etc.

Site roll call.

We're looking for someone who is:

Highly organised with strong time-management skills.

Able to present data clearly and logically.

Confident communicating with colleagues, site teams, and external stakeholders.

IT literate and comfortable using office management systems.

Able to work independently, prioritise workload, and perform well under pressure.

Professional, approachable, discreet, and reliable.

Preferred Experience & Qualifications:

Previous administrative experience (construction or contracting environment preferred).

Timesheet and payroll experience desirable.

Knowledge of office management procedures.

Experience working on construction sites is an advantage.

Full UK driving licence preferred.

The role is 9.5 hours per day Monday to Thursday and 8hours on Fridays and it is based at Baker Hicks (Clean Cow Project) P77M+V3, Dalry.

Powertherm are an equal opportunities employer, and we are determined that no applicant or employee receives less favourable treatment on the grounds of protected characteristics under the Equality Act 2010.

If you think you are right for this role, please send your CV and covering letter to our People Team.

Job Type: Fixed term contract

Benefits:

Company pension Life insurance On-site parking Private medical insurance
Experience:

site: 1 year (preferred)
Work Location: In person