Job Description

We are looking for an experienced Secretary to join our Paediatric Team at Worthing Hospital.

If you have highly effective secretarial and organisational skills there is an exciting opportunity to join the Paediatric Team as a Speciality Co-ordinator supporting the clinical team.

We are seeking a highly motivated and organised individual to join the team on a part time 27 hours per week basis.

Previous secretarial/administration experience is essential and knowledge of medical terminology is desirable. The role is varied with close working with the clinical team and other support networks as well as providing admin support of the paediatric medical rota.



To manage a full administrative service for the Consultants, designated medical staff and Specialist Nurses and provide an efficient and effective secretarial service. To act as first point of contact for all forms of communication for the Consultants and their team. To monitor the timetable of the consultant team, taking an overview of the co-ordination of inpatient and outpatient commitments. To communicate appointment and admission related information to patients and/or carers. To support the administrative pathway ensuring patients are seen within the mandatory waiting time targets.



At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

Candidate Information Pack:

https://www.uhsussex.nhs.uk/resources/candidate-information-pack/



Communication



Service Delivery and Improvement



Required to be versatile and adaptable to the demands of the Paediatrics Team. Work without supervision and take the initiative as and when required.



To assist the Paediatric Consultants with administration and clerical duties relating to the day to day running of the Paediatric Department, including recording of statutory data, training and rotas.



Manage and prioritise own workload and to be able to work independently.



Type complex medical documents.



Provide advice and assistance to patients, dealing with them in a sensitive, diplomatic and confidential manner.



Ensure any medical team requested clinic template changes are agreed with appropriate Divisional Manager/Operational Manager and actioned by appropriate department.



Advise relevant departments of Consultant and team members annual and study leave arrangements to ensure that relevant adjustments are made to clinic templates and theatre schedules.



Patient Care Delivery



To act as a focal point for both medical and non-medical visitors and telephone enquiries to the department.



Use the patient administration system and patient management system and all appropriate aspects of Microsoft Office for updating and extracting patient information on a daily basis.



Co-ordinate professional diaries for key staff.



Co-ordinate multidisciplinary departmental meetings and relevant documentation, arranging sponsorship, travel arrangements etc. Produce presentations as required.



-- Please see & Person Specs for further info --

P lease note:

This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants