Job Description

An exciting opportunity has arisen for a Specialty PA to join our small and friendly Maxillofacial department on a full time, permanent basis.We are looking for a dynamic and enthusiastic person to join our brilliant team to deliver a high quality secretarial and administrative service to our head & neck cancer consultants, clinical teams and patients.Main duties of the jobPlease familiarise yourself with the job description and person specification.Some key duties will include:Providing a full and thorough administrative service to consultants and patients within the serviceCoordinating theatre lists and ensuring patients are listed for surgery in a timely mannerTracking results and liaising with clinical teamsLiaising with patients and other departments via telephoneAbout usWith over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.Date posted28 April 2025Pay schemeAgenda for changeBandBand 4Salaryxc2xa326,530 to xc2xa329,114 a year per annumContractPermanentWorking patternFull-timeReference number164-7154608Job locationsQueens Medical Centre - NUHDerby Road, LentonNottinghamNG7 2UHJob descriptionJob responsibilitiesPlease refer to the job description and person specification attached to the advert for the full details of the vacancy. Job descriptionJob responsibilitiesPlease refer to the job description and person specification attached to the advert for the full details of the vacancy.Person SpecificationTraining & QualsEssential

• Good standard of secondary education including English and Maths at GCSE C or above
• NVQ level 3 in Administration or equivalent experience

Desirable

• RSA Level 3 word or text processing or proven typing experience of producing letters/reports preferably from dictation systems

ExperienceEssential

• Significant experience in office administration with customer contact e.g. outlook, spreadsheets (maintaining and updating), creating letters, reports, tables, answering and resolving telephone queries

Desirable

• Previous admin experience of working in the NHS using patient systems (Care flow, Notes, DHR etc.)
• Previous experience as working as a PA / support to others

CommunicationEssential

• Demonstrates they can clearly and accurately convey information verbally gathered from both verbal and documented reports & spreadsheets in a clear and concise way
• Demonstrates understanding of confidentiality, using sensitivity and empathy in communication with patients/clients
• Recognises their own role as part of an effective team and can develop and maintain constructive working relationships

Analytical, Judgement & organisational skillsEssential

• Uses judgement to make decisions in order to solve problems/queries with competing demands and meeting deadlines
• Evidence of proactively organising own workload and activity within a team e.g. sorting out cover for absence in the team, sharing workload or helping with time critical activity

Person SpecificationTraining & QualsEssential

• Good standard of secondary education including English and Maths at GCSE C or above
• NVQ level 3 in Administration or equivalent experience

Desirable

• RSA Level 3 word or text processing or proven typing experience of producing letters/reports preferably from dictation systems

ExperienceEssential

• Significant experience in office administration with customer contact e.g. outlook, spreadsheets (maintaining and updating), creating letters, reports, tables, answering and resolving telephone queries

Desirable

• Previous admin experience of working in the NHS using patient systems (Care flow, Notes, DHR etc.)
• Previous experience as working as a PA / support to others

CommunicationEssential

• Demonstrates they can clearly and accurately convey information verbally gathered from both verbal and documented reports & spreadsheets in a clear and concise way
• Demonstrates understanding of confidentiality, using sensitivity and empathy in communication with patients/clients
• Recognises their own role as part of an effective team and can develop and maintain constructive working relationships

Analytical, Judgement & organisational skillsEssential

• Uses judgement to make decisions in order to solve problems/queries with competing demands and meeting deadlines
• Evidence of proactively organising own workload and activity within a team e.g. sorting out cover for absence in the team, sharing workload or helping with time critical activity

NHS