Job Description

Main duties and responsibilities:

Event administration and delivery

Provide administrative support to all arts, curriculum and enrichment events. Set up events in the CRM (Eventfolio), ensuring accurate information and timely
publication.

Liaise with host schools and participating schools to confirm logistics and provide clear
guidance.

Monitor event entries and manage amendments. Maintain detailed planning documents, timelines and checklists. Proactively track tasks and deadlines, escalating issues where necessary. Act as a key contact for schools. Prepare event documentation including risk assessments, contracts and insurance
documents.

Attend selected events to support delivery or act as an IAPS representative. Work with Marketing & Communications to promote events appropriately. Support occasional sport events, notably the National Swimming Finals. Work closely with the Head of Sport & Pupil Experience to help develop and launch new
Pupil Experience events and initiatives.

Other duties

Act as first point of contact for Pupil Experience queries. Maintain accurate CRM records and support data verification. Produce reports from CRM/Eventfolio as required. Prepare agendas, minutes and action logs for meetings. Develop and maintain strong relationships with school contacts. Undertake other duties appropriate to the role.
This role involves occasional weekend or evening work where time off will be given in lieu. A

full driving licence and access to a car are essential for travel to events.

Person specification

About you

The ideal candidate will be highly organised, proactive and confident working

independently, with strong attention to detail and the ability to track multiple deadlines and

tasks. They will enjoy problem?solving, communicating with schools, and supporting the

delivery of high?quality events across the arts, curriculum and sport strands.

Essential skills and experience

Highly proactive, with strong initiative and independent problem-solving ability. Excellent attention to detail and accuracy in managing complex information. Strong organisational and planning skills with the ability to prioritise in a fast-paced
environment.

Excellent written and verbal communication skills. Confidence communicating with a diverse range of stakeholders. Competence with Microsoft Office, especially Excel, Word and Outlook. Ability to track tasks, deadlines and event requirements reliably. A team player with a positive, flexible approach. Access to a car and willingness to travel to support events.

Desirable skills and experience

An interest in sport. Experience working in schools, education or membership organisations. Experience supporting arts, curriculum or enrichment events. Familiarity with CRM or event management systems such as Eventfolio.
Full job description can be found here: https://iapsuk.sharepoint.com/:f:/s/SportPublic/IgA75WYX93BXRbQvbTX-7tzTAZ3RjvNI0ZnS7Ta4xVFuSkY

How to apply

To apply for this role, please submit your CV and a covering letter (no more than 2 A4 pages) outlining your suitability and interest in the position. Applications should be sent by email to: competitions@iaps.uk

If you have any questions about the role or the application process, please contact:
Emily Nunan, Head of Sport & Pupil Experience - egn@iaps.uk

Application deadline: Friday 16 January, 11:59pm

We recognise that some candidates may be reluctant to apply if they do not meet every criterion. However, we are more interested in potential than a perfect match of skills or experience, and we believe that the right attitude is paramount.

Please note that we may begin reviewing applications and scheduling interviews in early January and reserve the right to close this vacancy early if we receive a high volume of strong applications. We therefore encourage early submission.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: 24,500.00 per year

Work Location: Hybrid remote in Warwick, CV34 6UD

Application deadline: 16/01/2026